Operations Coordinator

Sponge Technology Corporation; Boulder (CO); On-site; USD 52,000 - 70,000; Full time

Job summary

Sponge Technology Corporation in Boulder, CO is seeking an organized Operations Coordinator to support manufacturing and distribution, focusing on orders, inventory, logistics, and day-to-day operations.

You will troubleshoot issues, manage multiple priorities, and grow with the team, with opportunities to learn new skills and take on increasing responsibilities in a fast-paced environment.

Qualifications

• 2+ years of experience in operations, logistics, customer service, administrative support, or related office environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Excel, Word, Outlook.
• Experience with QuickBooks preferred.
• Experience with warehouse fulfillment, EDI platforms, inventory management, or logistics coordination is a plus.
• Self-motivated, dependable, and able to work independently and with a team.

Responsibilities

• Coordinate and monitor customer orders through third-party warehouses and logistics partners to ensure accurate, on-time fulfillment.
• Manage inventory records and assist with inventory planning and reconciliation.
• Provide outstanding customer service by responding to inquiries and resolving order-related issues.
• Maintain accurate operational records, data entry, and documentation.
• Assist with accounts payable and basic bookkeeping using QuickBooks, including entering bills, processing invoices, and generating reports.
• Coordinate calendars, meetings, and administrative support activities.
• Prepare reports, correspondence, and other business documents.
• Collaborate with internal team members and external partners to improve operational efficiency and support business growth.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Self-motivation

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

QuickBooks

EDI platforms

Job description

Job Description

We are seeking a highly organized, detail-oriented Operations Coordinator to support our growing manufacturing and distribution business. This position is central to ensuring the smooth flow of customer orders, inventory, logistics, and day-to-day operations.

The ideal candidate enjoys solving problems, managing multiple priorities, and working in a fast-paced environment. This role offers excellent opportunities to learn new skills, take on increasing responsibility, and grow within the organization.

Responsibilities

• Coordinate and monitor customer orders through third-party warehouses and logistics partners to ensure accurate, on-time fulfillment.
• Manage inventory records and assist with inventory planning and reconciliation.
• Provide outstanding customer service by responding to customer inquiries and resolving order-related issues.
• Maintain accurate operational records, data entry, and documentation.
• Assist with accounts payable and basic bookkeeping functions using QuickBooks, including entering bills, processing invoices, and generating reports.
• Coordinate calendars, meetings, and administrative support activities.
• Prepare reports, correspondence, and other business documents.
• Collaborate with internal team members and external partners to improve operational efficiency and support business growth.

Qualifications

• 2+ years of experience in operations, logistics, customer service, administrative support, or a related office environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Experience with QuickBooks preferred.
• Experience with warehouse fulfillment, EDI platforms, inventory management, or logistics coordination is a plus, but not required.
• Self-motivated, dependable, and comfortable working both independently and collaboratively.