Operations Coordinator

Corporate Resources of Illinois; Addison (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life Insurance

401K Matching

Job summary

Corporate Resources of Illinois in Addison, IL is seeking an Operations Coordinator to keep our delivery fleet running on time and in top condition. You will organize maintenance, track vehicle activity, and support dispatch to ensure smooth deliveries.

The ideal candidate has 2+ years in automotive or office settings, strong Excel and communication skills, and a keen eye for detail to ensure compliance and accuracy.

Qualifications

• 2+ years in automotive or office environment.
• Proficient in Microsoft Office (Excel, Outlook).
• Excellent written and verbal communication.
• Detail-oriented with accuracy and compliance.

Responsibilities

• Support the daily workflow of fleet operations by coordinating vehicle assignments, scheduling maintenance, and assisting with dispatch coordination.
• Maintain accurate, detailed records for every vehicle from registration and inspections to service history and insurance, ensuring full compliance and easy traceability.
• Track vehicle mileage, fuel usage, and downtime to spot patterns, anticipate needs, and help the team to make data-driven decisions.
• Coordinate with dealerships, service centers, and transport vendors to schedule deliveries, maintenance appointments, and vehicle exchanges.
• Assist with preventative maintenance scheduling to minimize disruptions and extend vehicle life cycles.
• Contribute to process improvement by suggesting practical ways to simplify communication, reduce downtime, and enhance overall fleet efficiency.

Skills

Fleet coordination

Data entry

Communication skills

Attention to detail

Tools

Microsoft Excel

Outlook

Fleet management software

Job description

$50,000 - $60,000 with Extensive Benefits: Medical, Dental, Vision, Life Insurance, 401K Matching, and More

For more than 40 years, our sole mission has been to keep businesses moving. As a trusted provider of delivery van fleet services, we specialize in helping companies of all sizes streamline their transportation operations with reliable, well-maintained vehicles and hands-on support. Whether it's same-day deliveries or long-term logistics needs, our mission is to deliver efficiency, flexibility, and peace of mind with every mile.

About Your Role

As our Operations Coordinator, you will be at the heart of our day-to-day operations, keeping our delivery vans on the road, on schedule, and in top shape. You will help to organize maintenance, track vehicle activity, and make sure that every delivery runs smoothly. The ideal candidate for this role has a strong working knowledge of vehicles and how they function and has a keen eye for detail.

What You Will Do:

• Support the daily workflow of fleet operations by coordinating vehicle assignments, scheduling maintenance, and assisting with dispatch coordination.
• Maintain accurate, detailed records for every vehicle from registration and inspections to service history and insurance, ensuring full compliance and easy traceability.
• Track vehicle mileage, fuel usage, and downtime to spot patterns, anticipate needs, and help the team to make data-driven decisions.
• Coordinate with dealerships, service centers, and transport vendors to schedule deliveries, maintenance appointments, and vehicle exchanges.
• Assist with preventative maintenance scheduling to minimize disruptions and extend vehicle life cycles.
• Contribute to process improvement by suggesting practical ways to simplify communication, reduce downtime, and enhance overall fleet efficiency.

Who You Are:

• 2+ years of experience in an automotive or general office environment.
• Working knowledge of Microsoft Office Suite - Excel, Outlook, etc.
• Excellent written and verbal communication skills.
• Keen eye for detail with strong focus on accuracy and compliance.

Corporate Resources, on behalf of our client in Addison, IL, is hiring a full-time, permanent Operations Coordinator.