Operations Compliance Coordinator

Knobelsdorff; Minnesota; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health coverage (medical & dental) for

HSA contributions

Life insurance

Disability coverage

401(k) with company match

Performance-based incentives

Paid weekly wages

PTO and holidays

Education reimbursement

Employee discounts

Job summary

Knobelsdorff in Minnesota seeks a Compliance Specialist to serve as the subject matter expert on compliance related policies and procedures within the Energy Division, ensuring strict adherence across project locations.

You will educate subcontractors, prepare wage determinations, coordinate payroll reporting, monitor site compliance, and maintain documentation while collaborating with KE project teams for timely feedback and approvals.

Qualifications

• High school diploma or GED required.
• 2+ years in operations, administration, compliance, quality, safety, or related field preferred.
• Experience maintaining records and compliance reporting.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to interpret and follow company policies and regulatory requirements.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Problem-solving and analytical abilities.
• Ability to maintain confidentiality and work independently with multiple departments.

Responsibilities

• Serve as SME on compliance policies within the Energy Division across locations.
• Educate leadership, PM teams, and subcontractors on applicable requirements.
• Act as main contact for subcontractors and ensure master agreements are in place.
• Monitor subcontractor activity and ensure compliance with wage and apprenticeship rules.
• Create site-by-site wage determinations and related documents for compliance.
• Coordinate payroll reporting software setup and timely submissions.
• Maintain liaison with subcontractors and KE payroll for progress updates.
• Oversee correct wage classifications on employee time entries site-by-site.
• Report site-by-site compliance metrics to management.
• Assist in audits and respond to customer inquiries on compliance.
• Prepare and submit applications and reports to maintain good standing with programs.

Skills

Attention to detail

Organizational skills

Time management

Written and verbal communication

Problem-solving

Confidentiality

Independent work

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Working at Knobelsdorff

Along with building state-of-the-art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting-edge projects that provide opportunities to build new skills, confidence, and gain valuable hands‑on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions.

Along with building state-of-the-art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting‑edge projects that provide opportunities to build new skills, confidence, and gain valuable hands‑on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions.

Since our founding as a family‑owned company in 1988, we’ve grown while staying true to our core values. Starting your career with Knobelsdorff means joining a culture that values your contributions, moves quickly, takes calculated risks, and celebrates team members who step up and own their work.

If you’re ready to join a team where your voice matters, your growth is supported, and your impact is celebrated, Knobelsdorff (KE) is the place for you.

Job Description

Purpose

Serve as the subject matter expert on compliance related policies and procedures within the Energy Division ensuring strict adherence to policies across project locations.

Responsibilities

• Research and educate yourself on applicable policies at both state and federal levels affecting the industry and markets the division works in.
• Ensure division leadership, project management teams, and subcontractors understand and comply with applicable requirements on a project-by-project basis.
• Serve as the main point of contact for all subcontractors used by the division. Ensure master service agreements are in place for partners, and they are operating within the parameters of any applicable federal, state, or other site‑specific compliance requirements.
• Ensure awareness of all subcontractor activity on sites through coordination and touchpoints with KE project management teams.
• Create project wage determinations and other applicable documents for subcontractors and project management teams on a site‑by‑site basis to ensure compliance with prevailing wage and apprenticeship requirements.
• Educate subcontractors on reporting requirements for each site, including payment of prevailing wage, proper classification of workers, certified payroll requirements, and entries into applicable certified payroll tracking systems.
• In coordination with the Payroll Supervisor, issue registration forms for applicable payroll reporting software programs to all subcontractors. Ensure forms are returned in a timely manner to facilitate KE payroll entering necessary information for site set‑up.
• Maintain liaison with subcontractors through execution of on‑site work and subsequent payroll and reporting requirements. Ensure a timely feedback loop between subcontractors and KE payroll regarding progress updates of subcontractors entering necessary information.
• Weekly, oversee the accurate assignment of prevailing wage classifications on employee time entries, taking into account employee’s position, status and applicable ratios.
• Monitor required metrics on a site‑by‑site basis throughout the life cycle of the project and report any shortfalls to management immediately.
• In coordination with payroll, assist in auditing as necessary to answer customer inquiries.
• In coordination with division leadership, prepare and submit required applications and compliance reports necessary to maintain good standing with state and federal programs.

Qualifications

• High school diploma or GED required.
• 2+ years of experience in operations, administration, compliance, quality, safety, or a related field prefered.
• Experience maintaining records, documentation, and compliance‑related reporting.
• Strong attention to detail and accuracy.
• Excellent organizational and time‑management skills.
• Ability to interpret and follow company policies, procedures, and regulatory requirements.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Problem‑solving and analytical abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently while coordinating with multiple departments.

Additional Information

Total Rewards Statement

As a full‑time employee at Knobelsdorff, you’ll have access to a comprehensive benefits package designed to support your health, wellbeing, and future.

• 100% employer-paid health and dental coverage for employees
• HSA contributions to support your medical expenses
• Company‑paid life insurance and disability coverage
• 401(k) with competitive company match
• Performance‑based incentives
• Paid weekly with competitive wages
• PTO, six paid holidays, and education reimbursement
• Exclusive employee discounts through Working Advantage

The salary range for this position is $50,000 - $70,000 per year depending on experience.

We believe your work should be rewarded with more than just a paycheck. At KE, we invest in your total wellbeing.

Physical Requirements

• Ability to sit, stand, kneel, stoop, and walk for long periods
• Ability to work in outdoor environments, including extreme weather conditions
• Ability to lift and carry up to 80 pounds

Accessibility

If you need accommodations as part of the employment process, please contact Knobelsdorff Human Resources at 651-923-4970 or via email at [e-mail].

Equal Opportunity Employer (EEO)

Knobelsdorff (KE) is an EEO to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, citizenship, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Applicants have rights under Federal Employment Laws

• EEO is the Law (English/Spanish)

KE participates in E-Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the United States. For more information about E-Verify, please review the E-Verify Participation and Right to Work posters. If you need accommodation during the hiring process, let us know and we’ll work with you.