Operations Clerk III

Saia Motor Freight Line LLC; Illinois; On-site; USD 32,000 - 40,000; Full time

Job summary

Saia Motor Freight Line LLC is seeking a customer-focused professional to deliver escalated support to customers, working closely with terminal operations to resolve disputes and scheduling issues. You will maintain accuracy and communicate effectively to drive satisfaction and operational excellence.

The role involves handling calls/emails, investigating freight issues, coordinating deliveries, and assisting with billing and records. Strong English communication and documentation are essential.

Qualifications

• High school diploma or GED required.
• Experience in transportation or customer service preferred.
• Strong English communication and accurate documentation skills.

Responsibilities

• Handle inbound calls and emails, resolve escalated inquiries, and ensure a positive customer experience.
• Investigate freight issues, manage claims, and apply policies to resolve disputes fairly.
• Coordinate with terminal operations and dispatch to confirm availability and schedule deliveries.
• Prepare and review shipment and dispute paperwork for accuracy and completeness.
• Support billing, data entry, and recordkeeping; maintain terminal information.

Skills

Customer service

Communication

English

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Ready To Go Further? Saia is a different kind of logistics and transportation company. We do things the right way. You'll see it in our commitment to our people, customers, and community. You'll feel it in the support you get on day one - from leadership and from your team. A job with Saia is packed with opportunity - from learning new skills and advancing to competitive compensation and great benefits. It's all here and it's exactly what going further is all about.

Position Summary

Delivers escalated support to customers while working closely with terminal operations to resolve disputes, scheduling conflicts, and service concerns. Maintains high standards of accuracy and communication to drive customer satisfaction and operational excellence.

Major Tasks and Responsibilities

• Handles inbound calls and emails, resolves escalated inquiries, and ensures a positive customer experience.
• Investigates freight issues, manages claims processes, and applies policies to resolve disputes fairly and efficiently.
• Coordinates with terminal operations and dispatch to confirm availability, schedule deliveries, and resolve conflicts.
• Prepares and reviews shipment and dispute paperwork for accuracy and completeness.
• Supports billing, data entry, and recordkeeping while maintaining up-to-date terminal information.
• Conducts driver check-ins to verify deliveries and address service-related concerns.
• Investigates OS&D exceptions and resolves issues promptly in accordance with company procedures to minimize potential claims.
• Identifies recurring service issues and recommends improvements to enhance the customer experience.

Minimum Qualifications

• Must be at least 18 years of age.
• High school diploma or GED.
• Authorized to work in the United States.
• Read, write, communicate and comprehend the English language in order to perform the various tasks of the job, including but not limited to: converse with co-workers and members of the general public, including customers; understand oral and written instructions as well as governmental regulations; respond to questions and inquiries from management and government representatives; and accurately complete various documents, reports and records required of the position.

Preferred Qualifications

• 5+ years of transportation, customer service, or related experience.
• Working knowledge of Microsoft Office.

Work Conditions and Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works primarily in a terminal office environment with frequent computer and phone use. Sits for extended periods while performing data entry and administrative tasks. Walks through warehouse and dock areas as needed, with exposure to noise, dust, and varying temperatures. Communicates regularly with drivers, coworkers, and customers in person, by phone, and electronically. Occasionally lifts or carries office supplies or small packages up to 20 pounds. May be required to wear safety gear such as high-visibility vests, hearing protection, or safety footwear in operational areas. Work hours may extend beyond the standard schedule during peak periods or to resolve service issues.

Pay Rate

$23.90 - $29.25 per hour, based on experience

Benefits

At Saia, your success is our success! That's why we work hard to provide you with what you need to build an awesome career. We are committed to rewarding superior employee performance so that when you work hard, your achievements won't go unnoticed.

Make Your Move At Saia, our people are the reason we've been successful for over a century in the industry. Together, we've created a positive culture that's driven by our core values - like dignity and respect, a customer-first approach, safety and more. With hundreds of terminals across the country and growing, we're always looking for more collaborative and motivated individuals to join our team. So, if you're ready to put your career on a solid path, let's go further.

Saia is an Equal Opportunity Employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

With headquarters in Georgia, Saia LTL Freight operates across the U.S. and employs thousands of people nationwide.

Through our network of partners, we serve the balance of the U.S. including Alaska and Hawaii, plus Puerto Rico, Canada and Mexico. Through our three operating service groups-Saia LTL, LinkEx, and Saia Logistics Services-we provide complete transportation and logistics solutions.

As a company, Saia is dedicated to providing every employee the opportunity and environment to continue to grow and contribute, individually and as part of a team.