Operations & Business Development Assistant

Klemchuk PLLC; Dallas (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Free parking

Professional work environment

Job summary

Klemchuk PLLC, a Dallas-based boutique IP and business law firm, seeks an ambitious administrative professional to help build scalable operations. The role focuses on owning projects, improving workflows, and implementing automation to support multiple business ventures connected to the firm.

With 3–7 years of professional experience, you will manage intake, scheduling, client relations, billing, and cross-functional projects, in a fast-paced onsite Dallas environment.

Qualifications

• 3–7 years of professional experience applicable to an expanding role.
• Ability to identify improvement opportunities and implement solutions.
• Document processes, workflows, and SOPs with clarity.
• Develop workflows and automation to scale operations.
• Ownership mindset and a track record of delivering results.

Responsibilities

• Lead screening, sales pipeline management, and assisting with client intake.
• Executive scheduling and priority management.
• Relationship management and business development follow-up.
• Create and schedule LinkedIn and other social media content.
• Assist with mediation practice development and scheduling.
• Client billing, Clio payments, light QuickBooks Online bookkeeping.
• Manage accounts payable through Bill.com.
• Prepare weekly KPI and scoreboard reports.
• Coordinate special projects across the firm, Engage Workspace, and mediation practice.
• Improve workflows, document SOPs, implement AI and automation.
• Provide assistance with administrative operations and train team members on systems you create.

Skills

Detail-oriented

Analytical

Positive

Resourceful

Professional

Organized

Dependable

Curious

Socially polished

Sense of urgency

Tools

Apple computers

Microsoft 365 for Mac

Excel

Clio

QuickBooks Online

Bill.com

LinkedIn

Canva

ChatGPT

Monday.com

Mailchimp

Job description

KlemchukPLLC is a nationally recognized boutique intellectual property and business law firm based in Dallas, Texas. Werepresentinnovators, entrepreneurs, technology companies, and established businesses that are changing the world through innovation.

Our Founder/CEO is also an entrepreneur actively building multiple businesses, including a growing intellectual property mediation practice, a legal coworking business, and several technology, marketing, and operational initiatives.

We’re looking for someone who wants far more than a traditional administrative position.We’relooking for someone who wants to help build great businesses.

Why This Role Is Different

Most administrative jobs involvemaintainingexisting systems.This role is aboutgrowingbetter ones.

The Opportunity

This position is designed for someone withapproximately 3–7 years of professional experience who is ready to accelerate their career.

Your long-term mission is to createleverage.You aresomeone whocanidentifyopportunities for improvement, find and implement creative solutions, document processes, improve workflows, implement automations, andhave an eye that continuouslyseeksopportunities forbusinesses to scale.

As youdemonstrateownership and produce results, your responsibilities will continue to grow.

Primary Responsibilities

• Lead screening, sales pipeline management, andassisting withclient intake
• Executive scheduling and priority management
• Relationship management and business development follow-up
• Create and schedule LinkedInand other social mediacontent
• Assist with mediation practice development and scheduling
• Client billing, Clio payments, light QuickBooks Online bookkeeping
• Manage accounts payable through Bill.com
• Prepare weekly KPI and scoreboard reports
• Coordinate special projects across the law firm, Engage Workspace, and mediation practice
• Improve workflows, document SOPs, implement AI and automation
• Provide assistancewithadministrative operations and train team members on systems you create

You Might Be Our Person If

• You naturally createorderfrom chaos.
• You enjoy figuring things out.
• You notice details others miss.
• You take ownership without being asked.
• You communicate professionally.
• You enjoy learning technology.
• You build systems that make everyone more effective.
• You enjoy a fast-paced work environment.
• You enjoy working in the officeand being availableforothersdaily.
• People know they can count on you.

This Role Is NOT For You If

• Youfrequentlyseek approval for routine decisions.
• Yourequirerepeated reminders.
• You dislike changing priorities.
• You prefer repetitive work over solvingnew problems.
• You wait for someone else to fix problems.

The TraitsWe’reLooking For

• Detail-oriented
• Analytical
• Positive
• Resourceful
• Professional
• Organized
• Dependable
• Curious
• Socially polished
• Sense of urgency balanced with accuracy.

We can teach software. We cannot teach ownership, integrity, curiosity, judgment,andfollow-through.

Software

Helpful experienceincludes:Apple computers,Microsoft 365for Mac,Excel spreadsheets and formulas,Clio, QuickBooks Online, Bill.com, LinkedIn, Canva, ChatGPT, Monday.com, and Mailchimp.

What Success Looks Like

Within your first year,you’llprove you aresomeone the Founder/CEO and the leadership teamcantrust completely.

Overtimeyou’llown projects, improve operations, build systems, document processes, implement automation, train others, and become a key contributor to the growth of multiple businesses.

Our Mission

Our mission is to empower innovators to change the world. We believe one way we fulfill that mission is by providing unexpectedly great service while continually improving how we operate.

We're looking for someone who wants to help build that future.

Job Type & Location (Onsite - Dallas, Texas)

• Monday–Friday, 8:30 a.m. – 5:30 p.m.

Up to $50,000 annual salary (based on experience) plus benefits package

Free parking and professional work environment