Operations Associate (HR & Finance)

Breakthroughmontessori; Washington (District of Columbia); On-site; USD 39,000 - 64,000; Full time

Job summary

Breakthrough Montessori Public Charter School is looking for an Operations Associate (HR & Finance) to ensure compliance and efficiency in HR and financial operations. This full-time position supports onboarding, vendor management, and daily operations in a dynamic educational environment dedicated to equity and growth.

Benefits

Paid personal time off

Paid family leave

Health, dental, vision insurance

Professional development budget

Retirement plan

Continuing Education grant program

Qualifications

• 1-2 years of relevant professional experience in HR, finance, procurement, or school operations.
• Strong alignment with a mission-driven, equity-centered educational environment.
• Proven ability to work as a member of a diverse team.

Responsibilities

• Support staff onboarding and maintain confidential employee records.
• Process vendor invoices and assist in recruitment logistics.
• Provide daily operations support, including student arrival and dismissal.

Skills

Organizational skills

Communication

Multitasking

Technology proficiency

Education

Associate’s or Bachelor’s degree in business administration, HR, accounting, or a related field

Tools

Google Workspace

Microsoft Office

Job description

Location:Washington, DC
Department:Operations
Employment Type:Full-time | 12-month position
FLSA Status:Exempt
Reports to:Director of Operations
Salary Range:$39,047 – $63,695 (commensurate with experience and qualifications)
Application Deadline:Open until filled

About Breakthrough Montessori Public Charter School

Breakthrough Montessori Public Charter School’s mission is to provide diverse families in Washington, DC, a public Montessori education designed to enable children to develop within themselves the power to shape their lives and the world around them.

Founded in 2016, Breakthrough Montessori is a public charter school in Washington, DC. We will serve 388 students in PK3 through grade 6. At Breakthrough Montessori PCS, we believe in the unbounded potential of all children. Students of all races, classes, genders, sexual orientations, abilities, and backgrounds deserve a personalized education.

Our school is grounded in an institutional commitment to development, prevention, and community. We support humandevelopment through an uncompromising application of the time-tested Montessori instructional model. We support prevention through early learning, support and intervention, enabling us to quickly and effectively address learning challenges. Finally, we support the community through an intensive approach to family engagement.

Breakthrough Montessori PCS is committed to equity in all areas of our school’s work. We are a supportive environment that seeks to employ a diverse staff reflective of all genders, races, ethnicities, religions, sexual orientations, and backgrounds.

Breakthrough Montessori PCS is a coaching school; all team members receive and give coaching to support professional growth.

Position Overview

TheOperations Associate (HR & Finance) supports the school's administrative backbone, ensuring compliance, efficiency, and timely support in human resources and financial operations. This role works closely with the Director of Operations and other school teams to maintain smooth daily operations while contributing to long-term system improvements. Typical working hours are Monday from 8:00 AM to 4:30 PM and Tuesday through Friday from 8:00 AM to 4:00 PM.

Key Responsibilities

Human Resources Support

• Support staff onboarding, including background checks, credential collection, benefits enrollment, and employment documentation.
• Maintain confidential and accurate employee records, including licensure, certifications, and training logs.
• Track and support professional development requirements and documentation.
• Respond to employee benefits questions and coordinate enrollment updates.
• Assist in staff recruitment logistics, job postings, and interview scheduling.
• Help update employee handbooks and maintain HR compliance files.
• Utilize social media for staff recruitment campaigns.

Finance, Procurement & Medicaid

• Process vendor invoices, staff reimbursements, and monthly finance close-out documentation.
• Prepare and submit documents for the annual audit process.
• Oversee school-wide procurement, including vendor communication, purchase orders, inventory tracking, and budget reconciliations
• Manage the Medicaid billing process, including claims submission, compliance tracking, and coordination with service providers.
• Ensure internal controls and regulatory requirements are followed.

General School Operations

• Maintain physical and digital filing systems for HR, finance, and procurement.
• Provide daily operations support, including:
  • Student arrival and dismissal assistance
  • Front desk and visitor management rotation
  • Recess coverage and transitions
  • Food distribution logistics
  • Assist in preparing logistics for events, trainings, and family programming.
  • Help manage compliance tracking systems for required state, local, and federal reporting.

Qualifications

Required:

• Associate’s or Bachelor’s degree in business administration, HR, accounting, or a related field, or equivalent experience.
• 1–2 years of relevant professional experience in HR, finance, procurement, or school operations.
• Excellent organizational, communication, and multitasking skills.
• Strong comfort with technology: Google Workspace, Microsoft Office, and digital recordkeeping.
• High level of discretion and professionalism in managing confidential information.
• Strong alignment with a mission-driven, equity-centered educational environment.Firm commitment to upholding the school’s mission and anti-bias/anti-racist pedagogy
• Commitment to upholding the confidentiality of students and families
• Proven ability to work as a member of a diverse team of educators
• Have a track record of being a team player and community-minded
• Be committed to their own learning

Preferred:

• Experience in a public charter or K-12 school setting.
• Familiarity with OSSE, PCSB, or other DC education agency compliance frameworks.
• Previous exposure to Medicaid billing processes or financial reporting systems.

Benefits:

• We provide employees with a robust leave policy that includes:
• Paid personal time off
• Paid family leave (in addition to DC paid family leave)
• Paid bereavement leave
• Paid leave for the observation of a religious holiday
• Breakthrough invests heavily in the professional development (PD) of our faculty through:
• An individual professional development budget of $250/year to pursue additional PD opportunities;
• Conference participation and
• A Continuing Education grant program that provides grantees up to $20,000 to complete Montessori teacher training, an advanced degree or other license.

Other benefits include:

• Health, dental, vision (Carefirst Blue Cross)
• Retirement (Vanguard Retirement)
• AFLAC
• Long-term disability

Visit our website at www.breakthroughmontessori.org for information on Breakthrough Montessori PCS, including more on employee benefits and our company culture.

Breakthrough Montessori PCS is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.