Operations Associate

Seec Institute; Washington (District of Columbia); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Generous PTO

Job summary

SEEC Institute, based in Washington, DC, is seeking an Operations Associate to build and manage the operational infrastructure powering external convenings, compliance, and internal systems. This role acts as a utility player across administration, operations, and fundraising in a fast-paced, mission-driven environment.

The ideal candidate will be detail-oriented, highly organized, and comfortable taking ownership in a small team, reporting directly to the Executive Director.

Qualifications

• 2–5 years in operations, project management, campaigns, or nonprofit fundraising.
• Completed an undergraduate degree; current undergraduates are not eligible.
• Experience with event management.
• Exceptional attention to detail and organizational skills.
• Strong written communication for formal documentation.
• Demonstrated ability to build or improve systems and processes.
• Ability to time manage.

Responsibilities

• Execute conferences, stakeholder convenings, and external events with the Director of External Affairs.
• Manage timelines, vendor relationships, contracts, and budgets for external events and projects.
• Coordinate travel logistics with partners and venues, including congressional offices.
• Create repeatable event playbooks to streamline future execution.
• Design and improve internal workflows and operational systems.

Skills

Attention to detail

Organizational skills

Written communication

Time management

Ownership mindset

Education

Undergraduate degree

Tools

Microsoft Office

CRM

Event platforms

Project management software

Job description

JOIN OUR TEAM AS AN OPERATIONS ASSOCIATE

Role: Operations Associate

Location: Must be based in Washington, DC and expected to work (Full Time, Remote-First)

Experience: 2-5 years of experience in operations, project management, campaign or nonprofit fundraising, or a related field. Current undergraduate students are not eligible for this role.

Salary: $55,000-$75,000 based on experience

About SEEC Institute

SEEC Institute is a Washington, D.C.-based nonprofit organization committed to bridging the gap between the private sector, Congress, environmental advocates, and other experts to advance large-scale climate and environmental solutions. With a startup-style environment, we thrive on creativity, adaptability, and collaboration to drive impactful initiatives.

Position Overview

SEEC Institute is seeking an Operations Associate to build and manage the operational infrastructure that powers our external convenings (including, but not limited to, trips, conferences, and donor meetings), compliance processes, and internal systems. This role will serve as a utility player for the entire organization, including a mix of administrative, operations, and strategic responsibilities.

This is a high-ownership role for someone who thrives on creating order from complexity, building repeatable systems, and proactively solving problems. The ideal candidate is detail-oriented, highly organized, and comfortable operating in a fast-paced, mission-driven environment.

The position reports directly to the Executive Director.

Core Responsibilities

Event Management & External Convenings

Help execute conferences, stakeholder convenings, and external events, in conjunction with our Director of External Affairs.

Assist with development and manage timelines, vendor relationships, contracts, and budgets (non-accounting) for all external convenings and projects.

Coordinate travel logistics with partners and venues, including congressional offices.

Build repeatable event playbooks to streamline future execution.

Internal Operations & Systems

Assist in the design and improvement of internal workflows and operational systems necessary to execute the core mission of SEEC Institute.

Implement and maintain standard operating procedures and internal documentation.

Assist with management of operational tools and IT systems (including, but not limited to, Microsoft Office products, CRM, event platforms, project management software).

Prepare, submit, and track required ethics documentation for events and engagements, in conjunction with policy and external relations staff.

Qualifications

Required

2-5 years of experience in administrative role, operations, project management, campaign or nonprofit fundraising, or a related field.

Completed an undergraduate degree; current undergraduate students are not eligible for this role.

Experience with event management.

Exceptional attention to detail and organizational skills.

Strong written communication skills, particularly for formal documentation.

Demonstrated ability to build or improve systems and processes.

Ability to time manage.

What We’re Looking For in a Candidate

Takes ownership and does not wait for detailed direction.

Enjoys building structure where it doesn’t yet exist.

Balances precision with speed.

Comfortable operating independently in a small, mission-driven team.

Scope of Role

This full-time position focuses on administration, operations, compliance, and fundraising.

Reports to: Executive Director

Competitive salary ($55,000-$75,000)

Health, dental, and vision insurance

Generous paid time off (PTO)

SEEC Institute is an equal opportunity employer committed to building a diverse and inclusive team.