Operations Assistant, Yale Peabody Museum (95090BR)

Yale University; New Haven (CT); On-site; USD 40,000 - 60,000; Full time

Job summary

Yale University is hiring an Operations Assistant for the Yale Peabody Museum to support event logistics and shipping operations. The position is full-time and requires a high school diploma or equivalent experience, with a strong emphasis on customer service and communication skills. This is an onsite role based in New Haven, CT, involving collaboration with various departments and managing external contractors.

Qualifications

• Six years of related work experience, four in the same job family.
• Well-developed customer service and communication skills.
• Proficient with word processing and spreadsheet software.

Responsibilities

• Provides logistical assistance for onsite events at the museum.
• Coordinates shipping and receiving of materials.
• Maintains inventory levels and oversees support staff.

Skills

Customer service

Interpersonal skills

Communication skills

Organizational skills

Problem solving

Education

High school diploma

Associate's degree

Bachelor's in a related field

Tools

Microsoft Word

Excel

Outlook

Job description

Operations Assistant, Yale Peabody Museum (95090BR)

Join to apply for the Operations Assistant, Yale Peabody Museum (95090BR) role at Yale University

Operations Assistant, Yale Peabody Museum (95090BR)

1 week ago Be among the first 25 applicants

Join to apply for the Operations Assistant, Yale Peabody Museum (95090BR) role at Yale University

Get AI-powered advice on this job and more exclusive features.

Work Week

Standard (M-F equal number of hours per day)

University Job Title

Materials Assistant 2

Bargaining Unit

L34 - Local 34 (Yale Union Group)

Time Type

Full time

Duration Type

Regular

Compensation Grade

Labor Grade D

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Service

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

170 Whitney Avenue

New Haven, CT 06511

Work Model

On-site

Position Focus

Reporting to the Assistant Director of Facilities, provides logistical assistance in support of all Museum events and operations, and supports shipping and receiving activities for a three-building complex that includes the Peabody Museum.

Principal Responsibilities: Provides logistical assistance to Events, Director’s Office, and Operations staff to support the many onsite events held at the Museum. Tasks include furniture set-up, relocation, and take-down; room reconfigurations; coordinating load in/out for catering and rental deliveries; greeting and escorting guests/clients/vendors. Assists Manager of Events with event management as needed – ensures proper set up/close out of events in their absence. Serves as point of contact for third party event setup contractors.

Receives and inventories incoming shipments from routine FedEx, UPS, USPS deliveries and coordinates freight and special deliveries. Uses barcode scanning equipment and software to track all incoming and outgoing material. Reviews parcels for shipment. Determines optimal method of shipping following best practices for collections, hazmat materials, and perishable materials. Checks and reports on condition of goods received or to be shipped. Reports damaged or insufficient shipments.

Operates vehicles for pick-up and delivery of materials and collections; transports staff and visitors as needed; serves as courier for campus deliveries to/from Peabody Museum. Helps to maintain the Peabody Museum’s Cryo collection; ensures that liquid nitrogen levels are adequate and adds liquid nitrogen when needed. As a member of the Operations team, provides support as needed throughout the Museum. Maintains the order and security of event spaces, work areas, materials, and equipment; may perform equipment repairs. Maintains logs and records of activities. Inventories supplies and emergency response materials. Performs clerical functions incidental to Events, Director’s Office, and Operations.

Essential Duties

• Establishes, selects, implements and coordinates stock room procedures and systems. 2. Serves as principal source of information to students, staff, and faculty on choices of items available for purchase. Oversees, instructs, and coordinates support staff. 3. Maintains inventory level. Determines additions and deletions to inventory. Reviews and approves orders and invoices for materials and supplies. Places orders to vendors. Follows up on orders ensuring that materials are shipped and delivered on promised dates. 4. Assists with development and implementation of policies. Monitors expenditures. 5. Uses computer terminal to input and retrieve data. Maintains logs and records of activities. 6. Performs clerical function incidental to stock activities.
  
  

Required Education And Experience

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1

Well-developed customer service, interpersonal, and communication skills.

Required Skill/Ability 2

Proficient with word processing, spreadsheet, and email software, e.g. Microsoft Word, Excel, and Outlook.

Required Skill/Ability 3

Demonstrated reliability, trustworthiness, and ability to maintain confidentiality. Ability to work a flexible schedule is required.

Required Skill/Ability 4

Detail oriented with good organizational skills and the ability to independently problem solve and prioritize work.

Required Skill/Ability 5

Ability to be certified and safely operate powered industrial vehicles including forklifts, stackers, and electric pallet jacks. Ability to safely move, setup, and takedown event furniture.

Preferred Education, Experience And Skills

Familiarity with event logistics, furniture setup, event floor plans, and hospitality procedures. Experience with Yale systems including Workday and eShipGlobal. Experience working with faculty, researchers, and students, and prior knowledge of shipping and receiving protocols. Familiarity with best practices for natural history collections care and museum exhibitions.

Required Licenses Or Certifications

DMV License required.

Physical Requirements

Ability to lift up to 70 pounds and to move greater weights with mechanical assistance. Ability to stand or walk for extended periods of time. Must be comfortable on ladders and elevated platforms.

Preferred Licenses Or Certifications

Forklift and powered industrial vehicle operation certification. Materials of Trade (MOT) training certifications. IATA and DOT Hazmat shipping training certification.

Weekend Hours Required?

Yes

Evening Hours Required?

Yes

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Additional Background Or Health Screening Requirements

Selected incumbent must have successful completion of a DMV check, a valid driver’s license and a car available.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Higher Education

Referrals increase your chances of interviewing at Yale University by 2x

Get notified about new Operations Assistant jobs in New Haven, CT.

Branch Operations Coordinator West Haven

Part-Time Stockroom Operations Associate (Early Morning)

Part-Time Stockroom Operations Associate (Early Morning)

Middletown, CT $60,000.00-$70,000.00 3 weeks ago

New Haven, CT $55,000.00-$65,000.00 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.