Operations Assistant (Law Office)

Immigrant Defenders Law Center; Los Angeles (CA); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

401(k) with employer match

Public Service Loan Forgiveness

Job summary

Immigrant Defenders Law Center, based in downtown Los Angeles, is hiring a full-time Operations Assistant to support our growth. The OA will manage facilities tasks, onboarding, basic IT maintenance, inventory, and event setup across multiple projects.

The position requires on-site work in LA with periodic travel to Riverside and other SoCal offices, and may include additional assignments as needed. Schedule is typically 35 hours per week, on-site Monday through Friday, 9:00 am to 4:30 pm.

Qualifications

• High School Diploma or GED required.
• Preferred minimum of one year of direct experience in facilities maintenance or related field.
• Ability to perform basic repair, installation, maintenance and cleaning tasks.
• Proficient with Microsoft Office applications.

Responsibilities

• Monitor inventory of supplies and restock as needed.
• Assist in onboarding: set up workspaces, create badges, respond to staff inquiries.
• Ensure staff Operations ticket requests are resolved promptly.
• Maintain common areas including breakrooms and meeting spaces.
• Provide basic IT maintenance support for phones, printers, and network issues.

Skills

Facilities maintenance

Office IT basics

Microsoft Office

Education

High School Diploma or GED

Tools

Office equipment

Job description

The Immigrant Defenders Law Center ("ImmDef") is a next-generation, social justice law firm that provides high-quality representation and legal services to immigrants in Southern California. Our staff is comprised of advocates and activists from the immigrant rights community who collectively have decades of experience fighting for the rights of immigrants in Southern California and beyond. Our organization was founded with the belief that no immigrant should be forced to go into court alone, and we see our universal representation programs as a first step towards that goal. Learn more about us at www.immdef.org.

ImmDef is now hiring additional legal and administrative staff. ImmDef seeks a full-time Operations Assistant (OA) to support the organization’s growth. As a member of ImmDef’s administrative team, the OA will have the opportunity to work collaboratively across multiple projects to support and advance our mission-driven organization. This position is located in ImmDef’s downtown Los Angeles office. However, candidates must be willing to travel to ImmDef’s other Southern California offices as needed. This job posting may be used to recruit candidates based out of our Riverside office as well.

Responsibilities of this position include but are not limited to:

• Monitor inventory of supplies and restock office and breakrooms supplies, as needed.
• Assist in the new hire onboarding process: prepare workspaces, provide office keys, create badges for new/existing staff, and respond to staff inquiries on an ongoing basis.
• Ensure that staff Operations ticket requests are resolved in a timely manner.
• Maintain common areas such as breakroom, meeting spaces, and supply rooms.
• Provide backup support with basic IT Maintenance tasks including resolving issues with phones, printers, and network, as needed.
• Assist with coordination and setup for internal meetings, special events, and training series throughout the year.
• Support in training new and existing staff on safety and emergency procedures; perform routine and preventive maintenance and safety tasks that promote a clean, functional and safe working environment.
• Assist with inventory of branded merchandise, handle distribution to staff and online sales, and place orders with vendors, as needed.
• Work collaboratively with all members of the organization’s administrative team and assist in the enforcement of policies and procedures across the organization.
• Other duties as assigned by ImmDef’s leadership team.

Requirements

• High School Diploma or GED
• Preferred minimum of one year of direct experience in facilities maintenance or related field.
• Ability to perform basic repair, installation, maintenance, and cleaning tasks.
• Ability to lift heavy equipment, packages, and products that weigh up to and exceed 50 lbs.
• Proactive and flexible to changing priorities and initiatives.
• Ability to work independently and handle multiple tasks with close attention to detail.
• Proactive qualities, a strong willingness to learn, and the ability to take initiative.
• Proficient in technology, especially Microsoft Office applications.
• Passion for social justice for immigrants required.
• DACA Recipients are encouraged to apply!

You can learn more about our programs at www.immdef.org. Due to the large number of applicants, we are unable to respond to every applicant and will only contact those who are invited to interview for the position.

Summary

• This position is included in the ImmDef employee union bargaining unit.
• Base compensation is $23.00 to $28.75 per hour, depending on experience.

Schedule

• ImmDef’s standard work schedule is 35 hours per week, or 70 hours per pay period.
• Operations Assistants are generally required to work on-site Monday through Friday from 9:00 am to 4:30 pm, but schedules are subject to change to meet program needs.

Holidays and Paid Time Off

• 13 paid holidays
• 1-Week paid winter break between Christmas Eve and New Years Day
• 15 vacation days per year
• 15 Sick Days per year

Health, Dental and Vision Insurance

• ImmDef provides health coverage on the first of the month following 30 days on the job.
• We cover 100% of premiums for our base dental and vision plans for our staff members and 75% of base plan dental and vision premiums for their dependents. ImmDef also covers 89% of the base plan medical premiums for our staff and 69% of the base plan medical premiums for their dependents.

FSA and Dependent Care FSA

• ImmDef offers FSA plans to help offset the costs of eligible health care expenses for you, your spouse, and your eligible dependents using pre-tax dollars
• We also offer Dependent Care FSA to pay for eligible dependent care services, such as preschool, summer day camp, before or after school programs, and child or adult daycare.
• Eligible for Parental Leave which includes six (6) weeks of ImmDef paid leave, after 1 year of employment.

401(k) Retirement Savings Plan & Employer Matching

• ImmDef staff are eligible to enroll in our 401(k) plans immediately upon hire, contributing pre-tax dollars towards their retirement goals
• After six months on staff, ImmDef will match 100% of contributions up to 4% of the employee’s salary.

Public Service Loan Forgiveness

• As a 501(c)3, full-time ImmDef staff with qualifying student loans are eligible for the federal Public Service Loan Forgiveness.

Parking and Public Transportation Stipends

• Staff members assigned to an office without free on-site parking are eligible to receive a parking stipend of up to $130 per month in actual accrued parking or transportation costs.
• Staff in all offices are eligible to receive a public transportation stipend of up to $100 per month in actual accrued public transportation costs.

Join Team ImmDef! We encourage all qualified applicants to apply for a position fighting for our immigrant communities!