Operations Assistant II - Warehouse Operations

Chesapeake Utilities Corporation; Orlando, Doral (FL, FL); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is looking for an Operations Assistant II to join their dynamic team. This role involves supporting daily warehouse operations, managing invoices, and assisting with inventory processes. The ideal candidate will have strong clerical skills and proficiency in tools like MS Office and SAP. This position offers opportunities for career growth in a supportive environment, where your contributions will help drive progress and ensure safety. If you are detail-oriented and eager to make an impact, this is the perfect opportunity for you.

Benefits

Competitive Salary

Career Growth Opportunities

Comprehensive Benefits

Paid Time Off

Wellness Initiatives

Recognition Events

Qualifications

• 3+ years of clerical experience in an office environment.
• Proficient in MS Office, SAP, and inventory management.

Responsibilities

• Assist in daily operations, including invoicing and inventory management.
• Support warehouse team with material needs and vendor relations.

Skills

MS Office

SAP

Inventory Procedures

Communication Skills

Clerical Skills

Accounting Principles

Education

High School Diploma

Tools

E4SE

FPU Databases

Job description

Operations Assistant II - Warehouse Operations

Location: Doral, FL

Your role in our success will be...

Assists and supports the Manager and Supervisors in maintaining efficient and effective daily operations, including warehousing, inventory support, administration of packing slips, invoicing, allocating and accounting charges, accruals, records management, and report generation. Supports the warehouse team with material (inventory and non-inventory) needs and vendor relations. Performs administrative tasks requiring independent judgment and familiarity with business operations and material applications.

What you'll be working on...

1. Processing inbound invoices, scanning matching packing slips with invoices, coding/allocating charges to proper accounts for all divisions.
2. Reviewing accuracy and completeness of vendor invoices, verifying vendor, amount, general ledger, coding, and sales tax.
3. Supporting warehouse technicians in processing and entering inventory-related receipts, charges, and POs via E4SE / 1CX system.
4. Creating purchase requisitions, scanning/uploading related images, and coding in Doc-Link for routing and approvals.
5. Supporting the warehouse team with E4SE inventory system needs, including product identification, codes, costs, and data management.
6. Assisting in warehouse inventory audits.
7. Recommending improvements to inventory and accounts payable processes.
8. Tracking inventory and non-inventory stock levels, vendor costs, etc.
9. Supporting monthly accrual reporting and pending invoice identification.
10. Responding promptly and professionally to employee and vendor inquiries.
11. Managing storage and retrieval of records.
12. Processing P-card charges and allocations.
13. Performing invoicing, record filing, and asset management tasks.
14. Downloading meter readings and preparing monthly reports.
15. Performing data entry for compliance and supporting technicians.
16. Completing accounts payable monthly close tasks.

Who you are...

• High School Diploma or equivalent.
• At least three years of clerical/office experience.
• Valid Florida Driver's License.
• Proficiency with spreadsheets, MS Office, SAP, and FPU databases.
• Knowledge of basic inventory procedures.
• Understanding of natural gas materials and tools.
• Excellent communication skills.
• Strong clerical, writing, and math skills.
• Ability to understand and apply accounting principles.

What makes us great

We are committed to delivering energy that drives progress, putting people first, ensuring safety, and building trust. Joining us offers a competitive salary, career growth opportunities, a supportive team environment, bonuses, recognition events, wellness initiatives, comprehensive benefits, paid time off, and more.

Chesapeake Utilities Corporation is an equal opportunity employer committed to diversity. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status. Applicants requiring assistance may email [e-mail].

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. For more info, review the Know Your Rights notice from the Department of Labor.