Operations Assistant

LandPenguin inc; United States; Remote; USD 10,000 - 60,000; Part time

Job summary

A real estate investment firm is seeking a highly organized Administrative Assistant to support operations through effective filing, documentation, and data management. The role includes conducting due diligence and coordinating communication with external contacts. Ideal candidates will have strong organizational skills, proficiency in Google Workspace, and an ability to multitask in a fast-paced environment. Compensation is $5 - $8 hourly.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and manage priorities under minimal supervision.
• Proficiency in Google Workspace (Docs, Sheets, Drive).
• Experience in real estate preferred but not required.

Responsibilities

• Manage and maintain filing systems and documentation.
• Conduct due diligence on properties.
• Contact Realtors and follow up on leads.
• Perform data entry and monitor lead pipelines.
• Create and update templates for contracts and reports.

Skills

Strong organizational skills

Excellent written and verbal communication

Ability to multitask

Proficiency in Google Workspace

Attention to detail

Tools

CRM systems

Job description

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our real estate investment team focused on raw land. This role is crucial in keeping operations smooth, structured, and efficient. The Administrative Assistant will support the Operations Manager and the team with a wide range of administrative and operational tasks, including documentation, data entry, due diligence, and process improvement. This position is ideal for someone proactive, resourceful, and capable of handling multiple tasks that require precision and consistency.

Responsibilities

• Administrative and Process Support: Manage and maintain filing systems, documentation, and record-keeping for all transactions and leads; assist in documenting and compiling company processes, SOPs, and guidelines to ensure a consistent workflow; audit internal pipelines regularly to identify errors, duplicates, or missing information and recommend corrective actions; support the Operations Manager in fixing or creating processes that improve efficiency across departments.
• Due Diligence and Research: Conduct minor to major due diligence on properties, gathering critical information such as tax records, zoning, and utility availability; perform research on property values, comparable sales (comps), and market trends to help calculate accurate property offers; verify data accuracy from multiple sources and provide detailed reports; gather quotes in businesses we need to work with (photographers, surveyors, hauling clean-up companies, etc).
• Communication and Outreach: Contact Realtors daily by sending them a compiled list of leads and following up when necessary; handle minor outreach via phone or email to gather information, confirm property details, or coordinate with external contacts; assist in scheduling calls or meetings with internal and external stakeholders.
• Data Management and Reporting: Perform data entry tasks into CRM systems and spreadsheets with high accuracy; monitor lead pipelines, ensuring that status updates are properly reflected and no leads fall through the cracks; generate weekly and monthly reports for the Operations Manager, highlighting progress, bottlenecks, and performance metrics.
• Additional Support Tasks: Create and update templates for contracts, emails, and reports; track expenses, invoices, and receipts to support financial documentation; monitor email inboxes for important correspondence and flag high-priority items; prepare presentations or summaries for team meetings when required; provide administrative assistance in marketing efforts, such as compiling property listings, organizing photos, or updating marketing materials.

Qualifications

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and manage priorities under minimal supervision
• Proficiency in Google Workspace (Docs, Sheets, Drive) and CRM systems
• Experience in real estate preferred but not required (training will be provided)

Compensation

$5 - $8 hourly