Operations Assistant

Martin-Brower; Toa Baja (PR); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Paid Time Off

Retirement Benefits

Health Screenings

Job summary

Reyes Holdings in Toa Baja, Puerto Rico, seeks an administrative coordinator for the Transportation Department. You will perform clerical tasks, data entry, and help maintain daily logs and KPI reports to support operation efficiency.

The role requires 2–3 years of administrative experience, a valid driver’s license, and flexibility for weekends/holidays. Overtime and outdoor/indoor work are possible depending on weather and schedules.

Qualifications

• Must be 18 years of age.
• 2-3 years of administrative operational tasks experience.
• Available to work a flexible schedule, including weekends and holidays if necessary.
• Must be able to work indoors and outdoors in varying weather conditions.
• This position must pass a post-offer background and drug test.

Responsibilities

• Update Wash Control sheet daily.
• Take weekly truck mileage readings.
• Conduct daily yard inventory at 12:00am.
• Prepare monthly truck and refrigerator inspection logbooks.
• Enter credits into the portal daily.
• Process invoicing daily.
• Take dock refrigerator temperatures every 2 hours daily.
• Weekly temperature readings.
• Print route manifests daily.
• Enter manifest data into the system daily.
• Prepare and send KPI reports weekly.
• Post DOT sheet daily.
• Prepare documentation for drivers on the road daily.
• Post staff sheet at the center daily.
• Prepare and post staff sheet at the center daily.
• Process Data Entry and Reporting

Skills

Drivers License

Administrative experience

Flexible schedule

Indoor/outdoor

Job description

Responsibilities

Position Summary: Responsible for performing administrative and operational tasks in the Transportation Department.

Main Responsibilities may include, but are not limited to:

• Update Wash Control sheet daily

• Take weekly truck mileage readings

• Conduct daily yard inventory at 12:00am

• Prepare monthly truck and refrigerator inspection logbooks

• Enter credits into the portal daily.

• Process invoicing daily.

• Take dock refrigerator temperatures every 2 hours daily.

• Weekly temperature readings

• Print route manifests daily

• Enter manifest data into the system daily

• Prepare and send KPI reports weekly

• Post DOT sheet daily

• Prepare documentation for drivers on the road daily

• Post staff sheet at the center daily

• Prepare and post staff sheet at the center daily

• Process Data Entry and Reporting

Required Skills and Experience:

• Must be 18 years of age

• Drivers License

• 2-3 years of administrative operational tasks experience

• Available to work a flexible schedule, including weekends and holidays if necessary

• Must be able to work indoors and outdoors in varying weather conditions

• This position must pass a post-offer background and drug test.

Preferred Skills and Experience:

• Experience working in a distribution/logistics/manufacturing environment

• Electric Pallet Jack and Forklift operations knowledge

Physical Demands and Work Environment:

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business regarding such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be provided.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, disability, pregnancy, genetic information or protected veteran status, social origin, or condition, political affiliation, political or religious ideas, marital status, or for being a victim or perceived victim of domestic violence, sexual aggression or stalking, and being a servicemember, ex-servicemember, serving or having served in the United States Armed Forces or holding veteran status.Drug Free Workplace.

Benefits

At the Reyes Family of Businesses, our Total Rewards Strategy prioritizes the holistic well-being of our employees. This position offers a comprehensive benefits package that includes Medical, Dental, Vision coverage, Paid Time Off, Retirement Benefits, and complimentary Health Screenings.

Equal Opportunity Employee & Physical Demands

Reyes Holdings and its businesses are equal opportunity employers. Company policy prohibits discrimination and harassment against any applicant or employee based on race, color, religion, sex, pregnancy or pregnancy-related medical conditions, marital status, sexual orientation, gender identity or expression, age, national origin, citizenship, disability, genetic information, military or veteran status, or any other basis protected by applicable law. In addition, the Company is committed to providing reasonable accommodation to applicants and employees in accordance with applicable law. Requests for accommodation should be directed to your point of contact in the Talent Acquisition or Human Resources departments.

Background Check and Drug Screening

Offers of employment are contingent upon successful completion of a background check and drug screening.

Pay Transparency

Our compensation philosophy embraces diverse factors for fair pay decisions, valuing skills, experience, and the needs of our business. Moreover, this role may have the opportunity to participate in a discretionary incentive program, subject to program rules.