Operations Assistant

Ace Relocation Systems, Inc.; San Jose (CA); On-site; USD 33,000 - 39,000; Full time

Job summary

Ace Relocation Systems, Inc. in San Jose, CA is seeking a detail-oriented logistics coordinator to coordinate and expedite the flow of work and materials according to the production schedule.

You will assist dispatchers and the operations manager in scheduling drivers, crews, and equipment for moves. This full-time hourly role requires 1–2 years of related experience, a bachelor's degree or equivalent, and proficiency in Microsoft Office and Teams.

Qualifications

• 1–2 years of related work experience.
• Bachelor’s degree or equivalent work experience.
• Proficient with Microsoft Office and collaboration tools.

Responsibilities

• Examine documents to assess completeness, accuracy, and conformance to standards and specifications.
• Rate moved ensuring adherence to contract specifications.
• Prepare WISE work order documentation.
• Scan documents, including order for service and authorizations, to corporate and Atlas.
• Order and maintain inventory of uniforms supplies necessary to meet crew demands.
• Relay shipment orders, message, and information to or from work crews, supervisors, and quality control.
• Communicate effectively with drivers, packers, loaders for local and long-distance moves.
• Communicate effectively with revenue processing.
• Assist with military surveys and shipment updates as needed.

Skills

Communication

Time management

Teamwork

Education

Bachelor’s degree or equivalent

Tools

Word

Excel

PowerPoint

Outlook

Teams

Job description

Job Details

Job Details: Job Location: Ace San Jose - San Jose, CA, Position Type: Full Time, Salary Range: $24.00 - $28.00Hourly, Job Shift: Day, Position Summary: Coordinate and expedite the flow of work and materials within or between departments of an establishment according to production schedule. Will assist dispatcher or operations manager in scheduling drivers, crews, and equipment in the conveyance of materials rendered outside the place of business.

Essential Duties and Functions

• Examine documents to assess completeness, accuracy, and conformance to standards and specifications.
• Rate moved ensuring adherence to contract specifications.
• Prepare WISE work order documentation.
• Scan documents, including order for service and authorizations, to corporate and Atlas.
• Order and maintain inventoried of uniforms supplies necessary to meet crew demands.
• Relay shipment orders, message, and information to or from work crews, supervisors, and quality control.
• Communicate effectively with drivers, packers, loaders for local and long-distance moves.
• Communicate effectively with revenue processing.
• Assist with military surveys and shipment updates as needed.

Other Duties and Responsibilities

• Preform ad hock projects as needed.
• Other duties as assigned.

Technology Skills

• Proficient in Microsoft Office Suite products including Word, Excel, PowerPoint, and outlook.
• Competent with Microsoft Teams.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• 1 – 2 Years related work experience
• Bachelor’s degree or equivalent work experience

Work Environment and Physical Requirements

• Assures that safety regulations are followed at all times.
• Follows policies and procedures including infection control, universal pre-cautions and exposure control plans when performing daily tasks.
• Reports hazardous conditions, accidents, and incidents to the immediate supervisor.
• Must be able to lift at least 25 lbs.
• Requires standing, walking, bending, kneeling, stooping, and crouching.
• Exposure to heat, cold, dust, noise, or chemicals.
• May require infrequent travel.
• Will require significant overtime during peak seasons.
• The position has specific requirements with respect to vision, hearing, and speaking as in an office setting.
• Schedule is expected to be consistent with revenue processing needs either 7-5 or 8-6.
• Every third Saturday will be required.