Operations Assistant

GFL Industries; Pontiac (MI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

PTO 15 days

Health plan options

401(k) with employer match

Paid holidays

Employee Assistance Program

Job summary

GFL is seeking an organized front office/administrative coordinator in Michigan to support daily operations and ensure smooth workflow. The role involves handling parcel shipping, visitor reception, data entry, and maintaining office documentation with accuracy and professionalism.

Responsibilities include coordinating with carriers, enforcing PPE rules, and assisting with sign-in/out processes. Requires a high school diploma, solid MS Office skills, and strong communication abilities.

Qualifications

• / High School Diploma or GED required.
• / Ability to work in a fast-paced office environment.
• / Strong written and verbal communication skills.

Responsibilities

• / Support daily operations to meet production expectations.
• / Greet visitors and direct them to the appropriate staff.
• / Handle front office duties, ship/receive parcels and mail.
• / Maintain records and enter shipping information into reports.
• / Ensure PPE compliance and sign-in/out procedures.
• / Coordinate with carriers and reschedule trucks when needed.

Skills

Organizational skills

Communication skills

Fast-paced work

Data entry

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

At GFL our goal is to invest in our people and provide opportunities to grow for life! Our employees are affectionately known as team green, a name that unites us all under our shared purpose of providing sustainable solutions to enable our customers and communities to be GREEN FOR LIFE!

• 15 days of paid time off
• 4 medical plan options including an HSA with employer contribution & match program
• 401(k) with an employer match
• Paid holidays
• Employee Assistance Program with free counseling services

Key Responsibilities:

• Support/communicate with Operations Supervisor daily to ensure production expectations are being met.
• Help run the system when needed by Operations.
• Report contamination received to carriers with photo documentation
• Provide ticket information monthly to carriers
• Enforce PPE and sign in/out procedure.
• Greets visitors to plant, contacts appropriate staff when visitors arrive.
• Facilitate front office duties, ship/receive parcels and mail, maintain voicemail etc.
• Enter all shipping information into reports as needed
• Maintain shared folder information for staff
• Support scale for lunch breaks, sick time, vacation
• Review night shift tasks are complete, fill in where necessary
• Communicate with carriers on updates to company policy
• Ensure weight limits are met for each outgoing shipment
• Reschedule trucks as needed
• Advise the next shift of any special instructions carrying over from day shift
• Provide training to new scale personnel as required.

Requirements:

• High School Diploma or GED.
• Operate standard office equipment (i.e., copier, facsimile, personal computer).

Knowledge, Skills and Abilities:

• Ability to implement solutions to general and specific needs.
• Ability to work in fast-paced environment, meet time deadlines and perform under pressure.
• Possess good organizational skills and record keeping skills.
• Possess ability to speak and communicate effectively with customers and employees both verbally and in writing.
• Proficient in Microsoft Outlook, Microsoft Word and Excel.
• Good problem solving ability.
• Excellent data entry skills.

Physical/Mental Demands:

• Ability to stand, sit, walk, use hands and fingers, talk and hear.
• Visual Requirements: include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions:

• Work in indoor office environment 95% of the time.
• Noise level is usually moderate.

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [e-mail]

Please note that GFL does not provide visa sponsorship for this position.

Valid work authorization in the country where the job is located is required.

Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants.

Final selection decisions are made by our recruitment team.