Operations Assistant

Airbus; Ontelaunee Township (PA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid parental leave

Education assistance

Employee assistance program

Healthcare options

401(k)

Job summary

Brenntag North America, Inc. is seeking an Administrative Assistant to support day-to-day operations, handle data classification, and prepare reports. You will coordinate meetings, maintain records, and assist with audits across departments in a fast-paced environment.

The role emphasizes accuracy, organization, and strong communication, with opportunities for professional development and a range of employee benefits provided by Brenntag.

Qualifications

• Proficient in Microsoft Excel (data analysis, pivot tables, reporting)
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Ability to work independently and as part of a team

Responsibilities

• Support day-to-day operational and clerical activities across the department
• Classify data for accuracy and adherence to procedures
• Prepare reports, KPIs, charts, and presentations for leadership
• Coordinate meetings, prepare agendas, and capture minutes and action items
• Monitor calendars and deadlines to ensure timely task completion
• Assist with audits and maintain employee records and certifications

Skills

Excel

Word

PowerPoint

Organizational skills

Time management

Communication skills

Data analysis

Job description

Key Responsibilities

• Support all day-to-day operational and clerical activities across the department. Perform administrative duties including filing, document control, record retention, and maintaining certifications and compliance documentation.
• Receive, collect, review, and classify data to ensure accuracy, completeness, and adherence to established procedures.
• Maintain and organize operational records, reports, and function-related documentation.
• Prepare reports, key performance indicators (KPIs), statistics, charts, diagrams, and presentations to support leadership decision-making.
• Coordinate and schedule meetings, prepare agendas, distribute materials, and capture meeting minutes and action items.
• Monitor departmental calendars, schedules, and deadlines to ensure timely completion of tasks.
• Assist with internal and external audits by gathering required documentation and providing administrative support.
• Track and follow up on action items, ensuring closure within agreed timelines.
• Support process improvement initiatives by identifying inefficiencies and recommending solutions.
• Serve as a point of contact between operations, management, and cross-functional teams.
• Assist with training coordination, onboarding documentation, and maintaining employee records as needed.
• Handle routine communications (emails, reports, updates) with professionalism and accuracy.
• Ensure compliance with company policies, procedures, and safety standards.
• Support inventory tracking, supply coordination, or order documentation where applicable.
• Maintain confidentiality of sensitive company and employee information.

Qualifications & Skills

• Strong proficiency in Microsoft Excel (data analysis, pivot tables, reporting), Word, and PowerPoint.
• Excellent organizational, planning, and multitasking abilities.
• Strong attention to detail and problem, solving skills.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong time management skills with the ability to prioritize tasks effectively.
• Analytical mindset with the ability to interpret data and generate insights.

OUR OFFER

• We aim to create an environment where the best people want to work, where they can turn their passion into their job and realize their full potential.
• Individual development, on-the-job training, and development programs designed to help our employees grow in their careers.
• Paid parental leave.
• Education assistance program
• Employee assistance program
• Various healthcare plan options as well as 401(k)

Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by contacting Human Resources at [e-mail] (phone, tty, fax, email, etc.).

Brenntag North America, Inc. and its subsidiaries use E-verify, a government-run, web-based system that allows employers to confirm the eligibility of their employees to work in the United States. For more information, please go to https://www.e-verify.gov/employees or view the poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster.pdf.

Brenntag TA Team

Brenntag is the leading global distributor of chemicals and ingredients, committed to connecting customers and suppliers within networks. We add value for our customers and partners every step of the way: through our product knowledge, innovation, and sustainable solutions, combined with our passion for service excellence and commitment to safety. Headquartered in Essen, Germany, and with more than 17,500 experts at about 600 locations in 72 countries, our two global divisions, Brenntag Essentials and Brenntag Specialties, offer a full range of industrial and specialty chemicals and ingredients. Therefore, our clients and partners can count on us for global reach combined with local agility and execution. As an employer, we embrace diversity and foster a sense of community and collaboration in an environment where employees are encouraged to share ideas and work together. We engage our employees in the company’s mission for collective success, by building long-term stability and safety through trust and clarity across the organization. We believe in empowering our employees to reach their full potential and shape the future. For more information, please visit www.brenntag.com