Operations Assistant

United Natural Foods, Inc.; Commerce, Northern (CA, KY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Sick Time

Paid holidays

401K Program

Medical, dental, vision insurance

Disability insurance

Flexible Spending Account / Health SAV

Job summary

United Natural Foods, Inc. is seeking a payroll/timekeeping specialist to support the General Manager and Distribution Center. The role focuses on Kronos timekeeping, shifts, incentive payments, and payroll adjustments while partnering with managers to manage attendance.

Responsibilities include maintaining timecards, resolving payroll issues, running Kronos and labor reports, and training other timekeepers. A High School Diploma and 2–4 years of related experience are required.

Qualifications

• High School Diploma or equivalent.
• 2 to 4 years of previous related experience.
• Working knowledge of Wage and Hour laws.
• Previous experience with Kronos timekeeping, preferably in a Union environment.
• Good math skills and figures aptitude.
• Understanding of accounting payroll principles and procedures.

Responsibilities

• Timekeeping: maintain associate timecards and resolve routine payroll problems.
• Attendace: monitor hourly attendance and update attendance systems.
• General payroll support: run Kronos reports and payroll-related analyses.
• Administrative: train other timekeepers and manage payroll-related documentation.
• Other duties: assist with payroll policy compliance and filing with HR.

Skills

Timekeeping

Communication skills

Analytical skills

Problem solving

Attention to detail

Education

High School Diploma or equivalent

Tools

Kronos

E-Tracker System

Payroll software

Job description

PURPOSE:

This position supports the General Manager and Distribution Center. The main purpose of this role is to maintain Kronos timekeeping, schedule/shift changes, incentive payments, status changes and process payroll adjustments etc. Partner with Managers/Supervisors to manage Attendance.

JOB RESPONSIBILITIES:

Timekeeping

• Resolves routine payroll problems.
• Maintain associate timecards.
• Possesses a general knowledge of payroll procedure.
• Resolves associate payroll problems through regular communication with Payroll Department and Human Resources.
• Possesses good understanding of contracts or labor agreements in terms of pay rules in assigned division.
• Assist in maintaining shifts and schedules in Kronos.
• Helps maintain the correct policies and procedures related to payroll processing.
• Assist in training other timekeepers.

Attendance

• Partner with Managers/Supervisors to maintain hourly attendance.
• Monitor draft and volunteer associate attendance
• Assist with managing associate’s attendance points by updating E-Tracker System.
• Forward all Absenteeism Reports to Human Resources yearly.

General Support

• Ability to run Kronos reports for management
• Run hour and labor reports for management.
• Order office supplies as needed.
• Forward all corrective actions to Human Resources for filing.
• Process bided positions changes in Kronos.
• Process separation forms and submit to Human Resources.

JOB REQUIREMENTS:

Education/Certification:

• High School Diploma or equivalent

Experience:

• Requires 2 to 4 years of previous related experience.

Knowledge:

• Working knowledge of Wage and Hour laws.
• Previous experience with Kronos timekeeping, preferably in a Union environment.
• Possess good math skills and figures aptitude.
• Possess a general understanding of accounting payroll principles and the procedures, terminology and practices involved.

Skills/Abilities:

• Excellent communications skills, written and verbal
• Analytical skills
• Action Oriented
• Problem Solving skills

Competencies

• Communicating Effectively
• Demonstrating Initiative
• Displaying Confidence and Composure
• Assessing and Understanding People
• Delivering High Quality Work

PHYSICAL ENVIRONMENT/ DEMANDS:

• Most work is performed in a temperature-controlled office environment.
• Incumbent may sit for long periods of time at desk or computer terminal.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Incumbent may use calculators, keyboards, telephone and other office equipment in the course of normal workday
• Stooping, bending, twisting and reaching may be required in completion of job duties
• Good judgment is required for this position as there may be times when direct supervision may not be immediately available.

UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. All qualified applicants will receive equal consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or other protected ground. Accommodation is available upon request for candidates taking part in all aspects of the job selection process. - M/F/Veteran/Disability. VEVRAA Federal Contractor.

Compensation:

UNFI anticipates paying the above-referenced pay rate (or within the above-referenced pay range) for this position. Actual Pay, where applicable, will depend on a number of factors, including, but not limited to, education, experience, training, and any requirements under applicable collective bargaining agreements. UNFI is committed to transparency in pay in compliance with applicable state and local laws.

Benefits:

For Washington positions (or positions that may be performed remotely from Washington), https://www.unfi.com/jobs-more-info-wa.html for Washington-specific paid time off details.

Candidates hired into this position will also be eligible to participate in the following benefits programs:

• Paid Time Off
• Sick Time
• paid holidays and parental leave
• 401K Program
• medical, dental, vision, life, and accidental death/dismemberment insurance
• short-term and long-term disability insurance program
• Flexible Spending Account and/or Health Savings Account
• subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements
• subject to meeting the eligibility requirements and the terms and conditions of these programs

UNFI’s compensation, benefits, and paid time off policies are subject to change in the Company’s sole discretion, consistent with applicable law. This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.