Operations and Projects Analyst

The California State University; San Jose (CA); On-site; USD 68,968 - 73,187; Full time

Benefits offered by this job

Comprehensive benefits package

Competitive salary

Job summary

A public university in California is seeking an Operations and Projects Analyst to enhance student services by managing financial resources and overseeing operational projects. The role requires strong communication and analytical skills, with responsibilities including project coordination, event planning, and financial planning. Candidates should have a Bachelor’s degree and two years of relevant administrative experience. This position offers a competitive salary range from $6,180 to $6,558 monthly, alongside comprehensive benefits.

Qualifications

• Two years of experience in administrative work involving analysis and development of policies.
• Knowledge of university infrastructure and procedures.
• Skills in budget management and optimization.

Responsibilities

• Support financial resource planning and optimization.
• Coordinate projects and events.
• Engage with students and stakeholders for operational effectiveness.

Skills

Communication skills

Customer service skills

Analytical skills

Project management

Office software applications

Education

Bachelor's degree or equivalent training

Job description

Job Summary

The Operations and Projects Analyst works closely with the Associate Vice President for Health, Wellness, and Student Services to support the division’s student success mission by optimizing financial and human resources and improving operational effectiveness. Serving as a representative of the AVP, this role interacts with students, campus partners, and external stakeholders to ensure services align with student needs. The incumbent plays a key role in financial planning, project coordination, operational management, and continuous improvement initiatives across the division.

Key Responsibilities

• Financial Resource Planning, Control, and Optimization
• People, Organizational Effectiveness, and Culture Operations
• Office, Systems, and Infrastructure Operations
• Project and Event Planning, Coordination, and Execution
• Assessment, Reporting, and Continuous Quality Improvement

Knowledge, Skills & Abilities

• Knowledge of or ability to quickly learn the university infrastructure, policies, and procedures
• Knowledge of basic accounting principles and budget management
• Knowledge of basic project management
• Strong oral and written communication skills
• Excellent customer service and public relations skills
• Skilled with core office software applications: word processing, spreadsheets, database reporting, and presentation slides
• Skilled in reporting, analyzing, and responding to budgetary details
• Skilled in project and event administration
• Skilled in analyzing operational procedures and developing proposed solutions
• Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks
• Ability to collaborate with other administrators and support personnel, management and clients on a regular basis
• Ability to work with individuals and groups at all levels of the organization
• Ability to research, develop, analyze, implement, and evaluate policies and procedures

Required Qualifications

• A Bachelor’s degree and/or equivalent training
• Two (2) years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Excellent written communication skills
• Skilled at working with core office systems, calendaring, and databases
• Experience planning large events or projects
• Experience tracking multiple budgets and accounts
• Customer service experience in a higher education environment

Compensation

Classification: Administrative Analyst/Specialist - Exempt I

Anticipated Hiring Range: $6,180/month – $6,558/month (Step 9 – Step 12)

CSU Salary Range: $5,274/month – $7,684/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: March 26, 2026 through April 12, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

[e-mail]

408‑924‑2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in‑person program or activity (on‑ or off‑campus) operated or controlled by the University follow COVID‑19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system‑wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [e-mail].

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third‑party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g., H1‑B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety‑related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics for Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408‑924‑1501 or by email at [e-mail].

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on‑campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408‑795‑5600 or by email at [e-mail].

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self‑disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.