Operations and Maintenance Coordinator 1

Los Alamos National Laboratory; Los Alamos (NM); On-site; USD 88,000 - 143,000; Full time

Benefits offered by this job

Medical insurance

Dental/vision insurance

Life and disability insurance

Paid maternity and parental leave

401(k) matching

Tuition assistance

Flexible schedules

Onsite gym

Relocation assistance

Job summary

Los Alamos National Laboratory is seeking an Operations and Maintenance Coordinator 1 to centrally coordinate FSRs/PMRs, preventive maintenance, and maintenance work packages. You will ensure data accuracy across Asset Suite CMMS, Footprints, SharePoint, and reporting tools while complying with Laboratory requirements.

The role requires a bachelor’s degree (or equivalent) and may require a DOE Q clearance. Strong scheduling, documentation, and cross-team communication are essential for success.

Qualifications

• Requires a bachelor's degree in a relevant field or equivalent education/experience.
• DOE Order 426.2A requires a High School Diploma.

Responsibilities

• Coordinate Facility Service Requests (FSRs), PMRs, corrective and preventive maintenance from intake to closeout.
• Create, update, and maintain work orders and backlog records across CMMS and tracking systems.
• Perform QA reviews of work packages for completeness, accuracy, and approvals.
• Support PM program execution by assembling work packages and tracking status.
• Maintain preventive maintenance models, PMIDs, equipment lists, and attachments.
• Monitor backlogs and expirations; coordinate planning with engineering and execution teams.
• Generate maintenance performance reports and provide status updates to management.
• Process closeouts and archive records; support document control and retrieval.

Skills

Communication

Scheduling

Documentation

Cross-team coordination

Education

Bachelor's degree or equivalent

High School Diploma (DOE Order 426.2A)

Tools

Asset Suite CMMS

Footprints

SharePoint

MicroStrategy

Job description

What You Will Do

This position is for an Operations and Maintenance Coordinator 1 within the Process Maintenance & Decontamination Services Group (PMDS). This role provides centralized coordination of Facility Service Requests (FSRs), Programmatic Maintenance Requests (PMRs), corrective maintenance, and preventive maintenance activities. The position supports work control processes from request intake through work package closeout, archiving, reporting, and preventive maintenance execution readiness. The Operations and Maintenance Coordinator ensures data accuracy across Asset Suite CMMS, Footprints, SharePoint, MicroStrategy, and internal backlog tracking tools while maintaining compliance with Laboratory maintenance and work authorization requirements.

• Coordinate and manage Facility Service Requests (FSRs), Programmatic Maintenance Requests (PMRs), corrective maintenance activities, and preventive maintenance activities from intake through closeout, including the scheduling and coordination with external organizations.
• Create, update, and maintain work orders, backlog records, and maintenance data across Asset Suite CMMS, Footprints, SharePoint, and internal tracking systems.
• Perform quality assurance reviews of work packages to ensure documentation completeness, technical accuracy, required approvals, and compliance with Laboratory requirements.
• Support preventive maintenance program execution by assembling work packages, coordinating schedules, generating PM look‑ahead reports, and tracking execution status.
• Maintain and update preventive maintenance models, PMIDs, equipment lists, Attachment A documentation, cost codes, and related technical records.
• Monitor maintenance backlogs and authorization expirations, perform backlog validation activities, and coordinate planning, engineering, and work execution teams to resolve issues.
• Generate maintenance performance reports and provide status updates to management and operational stakeholders.
• Process work package closeouts, ensure proper archival of records, and support document control and retrieval activities.

#ShiftWork

What You Need

Operations and Maintenance Coordinator 1 $87,800 - $143,000

Strategic Communication

• Ability to professionally communicate maintenance status, work coordination requirements, and schedule execution information with engineering, operations, management, internal teams, and external organizations.

Scheduling & Execution Readiness

• Demonstrated ability to understand and support T-Week scheduling processes, including coordinating maintenance activities from planning through schedule freeze, execution, and post-work review. Ability to track work readiness, identify conflicts, and support on-time delivery of scheduled work.

Technical Systems Proficiency

• Basic knowledge or experience using computerized maintenance and work management systems (such as Asset Suite CMMS, Footprints, and SharePoint) to create, update, track, and close work orders and maintenance records with accuracy.

Work Control & Process Knowledge

• Understanding of maintenance workflow processes including work request intake, backlog management, work package lifecycle management, documentation control, and closeout requirements.

Maintenance Program Support

• Working knowledge of preventive and corrective maintenance program support, including coordination of work execution, documentation requirements, and quality assurance of work packages.

Business Tools & Reporting

• Proficiency with personal computer applications and site‑licensed tools used to generate reports, track performance metrics, and maintain maintenance records.

Clearance

• Ability to obtain a Q Clearance, which typically requires US Citizenship.

Education/Experience

• Position requires a bachelor's degree in a relevant field, or an equivalent combination of relevant education and related experience.
• DOE Order 426.2A: Requires a High School Diploma

Desired Qualifications

• Experience coordinating maintenance activities with multiple internal organizations and external service providers in a regulated or mission‑critical environment.
• Demonstrated experience using Asset Suite CMMS, MicroStrategy, SharePoint, or similar enterprise maintenance and reporting systems.
• Demonstrated experience supporting T-Week or outage‑based scheduling environments, including participation in schedule meetings, readiness reviews, and daily execution briefs.
• Experience developing or maintaining preventive maintenance models, PMIDs, Attachment A documentation, and equipment records.
• Proven ability to identify process improvement opportunities and implement workflow efficiencies within work control or maintenance management systems.
• Active Q Clearance.

Essential Job Functions: (can perform with or without reasonable accommodation): ability to speak, reading vision, sitting, standing, walking, climbing stairs, climbing ladders, twisting the trunk or back, bending, kneeling, balancing, applying torque with hands or arms, use of both hands, use of both arms

Work Environment

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Work Schedule

This position may require 24/7 coverage, which could involve working a shift/weekend schedule. Employees may be eligible for shift differential pay when assigned by their manager. Shift/weekend assignments are at the discretion of the manager.

Position Commitment

Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 2 years.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid maternity and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

426.2A: This position is subject to DOE Order 426.2A, Personnel Selection, Training, and Qualification Requirements for DOE Nuclear Facilities, which establishes entry-level requirements to ensure candidates selected for specific positions can successfully perform the requirements of the job.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [e-mail] or call (505)-664-6947.