Operations and Events Coordinator

aegis; Silver Spring (MD); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Healthcare insurance

Dental & vision insurance

401(k) match

Life insurance

Wellness program

Paid time off

Holidays

Job summary

Aegis, headquartered in Silver Spring, MD, is seeking an entry-level Operations and Events Coordinator to join the in-office team. Based at the Silver Spring Headquarters with four days on-site, you will support Events, Training, and Office Operations across eight locations and assist the executive team as needed.

You will manage the office inbox and phone, coordinate parking and building maintenance, order supplies, and help coordinate internal events, meals, shipping, and vendor relations.

Qualifications

• Excellent organization and attention to detail.
• Can maintain a consistent schedule, five-day-a-week work schedule; minimum four days on site.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.

Responsibilities

• Monitor and manage the office inbox and phone line.
• Coordinate parking and building maintenance requests.
• Order and manage office supplies, snacks, and other needs for office.
• Assist with coordination and logistics of internal events, training, and meetings.
• Coordinate meals, supplies, shipping, and vendors.
• Support executive team as needed.
• Manage inventory for swag and supplies, including shipping and ordering.
• Coordinate printing requests with outside vendors.
• Partner with office leads to maintain office policies and procedures.
• Keep the office organized and clean.

Skills

Organization

Communication skills

Microsoft Office

Attention to detail

Time management

Job description

About Aegis

The Aegis Companies provide expert project control services to the construction industry's most respected contractors, owners, and operators. Headquartered in Silver Spring, MD, we employ driven professionals dedicated to keeping construction projects on time and within budget.

Aegis provides all new employees with the training, opportunities, and tools to be the top project controls professionals in the industry. Experienced construction professionals contribute their unique experience and ideas to strengthen our organization. Employees new to the industry learn the "Aegis way" and earn the opportunity to become trusted senior staff.

With over two decades of experience solving the industry's toughest challenges, our regional offices throughout the United States and Europe enable our team members to work on projects anywhere in the world.

About the Role

The Operations and Events Coordinator will support the Events, Training, and Office Operations functions across Aegis' eight locations. The role will also provide cross-functional support to members of the executive team as needed.

This is an entry level, in office role based at the Silver Spring Headquarters, with a minimum of four days per week on site, reporting directly to the Events, Training, and Meetings Manager.

While the position will be physically located in Silver Spring, MD, the role will provide operational support for employees and initiatives across all Aegis offices, ensuring consistency in processes, logistics, and employee experience.

General responsibilities include:

• Monitor and manage the office inbox and phone line
• Coordinate parking and building maintenance requests
• Order and manage office supplies, snacks, and other needs for office

• Assist with the coordination and logistics of internal events, training, and meetings
• Coordinate meals, supplies, shipping, and vendors
• Support executive team as needed
• Manage the inventory process for swag and supplies, including shipping and ordering
• Coordinate printing requests with outside vendor
• Partner with office leads to propose and maintain office policies and procedures as needed
• Maintain office organization and cleanliness

Requirements:

• Excellent organization and attention to detail
• Proven success at working in a fast-paced environment with competing priorities.
• Can maintain a consistent schedule, during core business hours, five-day-a-week work schedule. This position is required to be in the office a minimum of four days a week.
• Have excellent verbal and written communication skills with a keen attention to detail.
• Proficient in Microsoft Office

Benefits and Perks:

• Healthcare, dental, and vision insurance
• 401(k) + employer match
• Life and AD&D coverage 100% employer-paid
• Voluntary life, accident, critical illness, and hospital indemnity insurance
• Life Assistance Program
• Paid Time Off + 10 paid holidays
• Wellness Program
• Squishy rhinos
• Team events