Operations and Events Coordinator

Aegis Project Controls; Silver Spring (MD); On-site; USD 60,000 - 67,000; Full time

Benefits offered by this job

Healthcare Insurance

Dental Insurance

Vision Insurance

401(k) Match

Life Insurance

AD&D Coverage

Wellness Program

Paid Time Off

Job summary

Aegis Project Controls is seeking an entry-level Operations and Events Coordinator based at the Silver Spring headquarters. This in-office role supports Events, Training, and Office Operations across locations and provides cross-functional help to the executive team.

The position requires a four-day on-site presence per week, with core hours and strong organizational skills to manage logistics, communications, and office processes across the company.

Qualifications

• Excellent organization and attention to detail.
• Proven ability to work in a fast-paced environment with competing priorities.
• Good verbal and written communication skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Monitor and manage the office inbox and phone line.
• Coordinate parking and building maintenance requests.
• Order and manage office supplies, snacks, and other needs for office.
• Assist with coordination and logistics of internal events, training, and meetings; coordinate meals, supplies, shipping, and vendors.
• Support executive team as needed.
• Manage the inventory process for swag and supplies, including shipping and ordering.
• Coordinate printing requests with outside vendors.
• Partner with office leads to maintain office policies and procedures.
• Maintain office organization and cleanliness.

Skills

Organizational skills

Attention to detail

Communication

Time management

Microsoft Office

Tools

Microsoft Office Suite

Job description

About Aegis

The Aegis Companies provide expert project control services to the construction industry's most respected contractors, owners, and operators. Headquartered in Silver Spring, MD, we employ driven professionals dedicated to keeping construction projects on time and within budget.

About Aegis

The Aegis Companies provide expert project control services to the construction industry's most respected contractors, owners, and operators. Headquartered in Silver Spring, MD, we employ driven professionals dedicated to keeping construction projects on time and within budget.

Aegis provides all new employees with the training, opportunities, and tools to be the top project controls professionals in the industry. Experienced construction professionals contribute their unique experience and ideas to strengthen our organization. Employees new to the industry learn the “Aegis way” and earn the opportunity to become trusted senior staff.

With over two decades of experience solving the industry's toughest challenges, our regional offices throughout the United States and Europe enable our team members to work on projects anywhere in the world.

About The Role

The Operations and Events Coordinator will support the Events, Training, and Office Operations functions across Aegis’ eight locations. The role will also provide cross-functional support to members of the executive team as needed.

This is an entry level, in office role based at the Silver Spring Headquarters, with a minimum of four days per week on site, reporting directly to the Events, Training, and Meetings Manager.

While the position will be physically located in Silver Spring, MD, the role will provide operational support for employees and initiatives across all Aegis offices, ensuring consistency in processes, logistics, and employee experience.

General Responsibilities Include

• Monitor and manage the office inbox and phone line
• Coordinate parking and building maintenance requests
• Order and manage office supplies, snacks, and other needs for office
• Assist with the coordination and logistics of internal events, training, and meetingsCoordinate meals, supplies, shipping, and vendors
• Support executive team as needed
• Manage the inventory process for swag and supplies, including shipping and ordering
• Coordinate printing requests with outside vendor
• Partner with office leads to propose and maintain office policies and procedures as needed
• Maintain office organization and cleanliness

Requirements

• Excellent organization and attention to detail
• Proven success at working in a fast-paced environment with competing priorities.
• Can maintain a consistent schedule, during core business hours, five-day-a-week work schedule. This position is required to be in the office a minimum of four days a week.
• Have excellent verbal and written communication skills with a keen attention to detail.
• Proficient in Microsoft Office

Benefits And Perks

• Healthcare, dental, and vision insurance
• 401(k) + employer match
• Life and AD&D coverage 100% employer-paid
• Voluntary life, accident, critical illness, and hospital indemnity insurance
• Life Assistance Program
• Paid Time Off + 10 paid holidays
• Wellness Program
• Squishy rhinos
• Team events

The Pay Range For This Role Is

60,000 - 67,000 USD per year(Silver Spring, MD)