Operations Analyst

Total Safety U.S. Inc.; Fairfield, Northern (CA, KY); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Total Safety is seeking an Operations Support Specialist to provide administrative and technical support for day-to-day operations. This role processes invoices and in-house orders, coordinates deliveries and returns, and analyzes root causes of operational malfunctions to keep the business running smoothly.

The ideal candidate has 1–2 years of warehouse experience; Eclipse knowledge is helpful, and Excel and Word are a plus. A High School diploma is required.

Qualifications

• High School diploma required.
• 1–2 years warehouse experience preferred.
• Eclipse software knowledge is helpful; Excel and Word are a plus.

Responsibilities

• Process invoices and in‑house orders; coordinate deliveries and returns.
• Manage calendars, organize electronic files, and coordinate maintenance/repairs across TS locations.
• Collect data from processes and analyze it to ensure information is accessible to all departments.

Skills

Data analysis

Excel

Word

Eclipse

Education

High School diploma

Tools

Eclipse

Job description

Total Safety is looking for an Operations Support Specialist to join their safety conscious team! The Operations Support Specialist provide administrative and technical support for a business's day-to-day operations.

Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management.

Our Core Values are People, Safety & Wellbeing, Accountability, Responsibility, Empowerment, Honesty, Transparency, and Integrity.

Essential Duties

• Processing invoices as well as in house orders, contacting vendors and customers, coordinating deliveries and returns, analyze root causes of operational malfunctions.
• Provide resolutions, managing calendars, handling, and organizing electronic files, and coordinating maintenance repairs as well as deliveries with multiple TS locations.
• Collecting data from various processes and analyzing it - complete as needed- ensuring information is accessible to all departments within TS.
• Providing support with Eclipse ques for Ship confirming, expediting.
• Ensuring the systems and processes are implemented smoothly when new business procedures and processes are introduced into the company.
• Checking regularly with other teams/departments to make sure the process is being followed and their questions are answered and improve processes if needed.
• Working closely with various departments to ensure smooth business operations.

Pay rate $22-$24

Experience

1 to 2 years warehouse experience. Eclipse software knowledge helpful, Excel and Word are a plus.

Education

High School diploma

Preferred

• High School or better.

Total Safety and its subsidiaries afford equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. Total Safety is an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.