Operations Analyst

MDW Associates; Arlington (VA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life Insurance

401(k)

Flexible Leave Policy

Job summary

MDW Associates is seeking an Operations Analyst to support the Office of the Under Secretary of War in Arlington, VA. This hybrid position will require the analyst to manage SOPs, oversee awards programs, and provide informed recommendations.

A Bachelor’s Degree and an Active Secret Security Clearance are required, along with 5+ years of experience. Benefits include health, dental, and retirement plans.

Qualifications

• 5+ years of practical experience, 1-2 years recent staff-level service.
• Ability to adapt in dynamic environments and handle sensitive information.
• Strong collaboration across teams and stakeholders.

Responsibilities

• Manage and update standard operating procedures (SOPs).
• Support all phases of the awards program from call for nominations to program close-out.
• Evaluate incoming tasks and provide recommendations for assignment.

Skills

Correspondence management

Task tracking

Strong interpersonal communication

SharePoint

Integrity in handling information

Education

Bachelor's Degree

Job description

MDW Associates is currently seeking an Operations Analyst to work with our government client in Arlington, VA. The Operations Analyst will support the Office of the Under Secretary of War for Acquisition and Sustainment (OUSW(A&S)), which plays a critical role within the Department of War (DoW).

This role is a hybrid position that is two to three days per week on-site.

Responsibilities

• Manage standard operating procedures (SOPs), to include tracking, updating, creating, disseminating, and auditing SOPs.
• Manage awards program, supporting all phases from the initial call for nominations, through nomination intake and review, and concluding with final award decisions, recipient notification, and program close-out activities.
• Responsibilities also include managing the process for the award presentation, such as coordinating logistics, preparing presentation materials, ensuring proper recognition of recipients, and facilitating any associated ceremonies or events.
• Manage the Acquisition Exchange Program (AEP), supporting all phases from submission of applications through review and nomination, assignment tenure, and conclusion.
• Provide routine contact and training to maximize participant opportunities and experience.
• Manage the input and flow of responses in the Correspondence and Task Management System (CATMS) to ensure all tasks are completed in a timely manner.
• Demonstrate expert-level understanding of the roles, responsibilities, and equities to efficiently evaluate incoming tasks.
• Provide informed recommendations for acceptance and assignment to the appropriate directorate(s) or advise on rejection of tasks with a recommended OSD level OPR.
• Manage and regularly update the website to provide an intuitive, comprehensive and up to date resource of DoW-level contract and pricing-related policies, regulations, guidance, training and e-Business tools for the DoW Acquisition and Contracting community.

Required Experience/Skills

• At least 5 years of practical experience, including at least 1–2 years of recent staff‑level service.
• Demonstrated ability in correspondence management and task tracking, supporting administrative workflows, SharePoint sites, preparing professional correspondence and briefing materials, and the ability to collaborate across teams and stakeholders.
• Adaptable in dynamic environments, integrity in handling sensitive information, initiative in anticipating needs, and strong interpersonal communication to foster effective collaboration.

Education Requirements

• Bachelor's Degree is required.

Security Requirements

• Candidates for this position must have an Active Secret Security Clearance.

Benefits

• Health
• Dental
• Vision
• Group Life Insurance/Long Term Disability/Short Term Disability
• Retirement/401(k)
• Flexible Leave Policy

EEO Statement

MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.

All your information will be kept confidential according to EEO guidelines.