Operations Administrator - Houston or Austin

Preferred Technologies, LLC; Houston (TX); Presencial; USD 42 000 - 54 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive salary

401K with 4% match

Health, dental, vision insurance

Profit sharing / incentive program

Resumo da oferta

Pref-Tech, a Houston-based operations team, is hiring an Operations Administrator who will support project managers and staff with procurement and documentation tasks. The role spans issuing POs, data submittals, warranties, and O&M manuals.

You will track orders, coordinate with accounting on material procurement and pay apps, and assist PMs with safety certs and job-specific deliverables. Office hours are Monday to Friday, 8:00 a.m. to 5:00 p.m.

Qualificações

• High school diploma or GED required.
• At least 3 years relevant administrative experience.
• Exceptional written and verbal communication skills.
• Proficiency with Microsoft Office 365 tools.
• Ability to work independently and collaboratively.
• Strong analytical and conceptual thinking skills.

Responsabilidades

• Issue purchase orders and create project documentation (data submittals, O&M manuals, warranties).
• Track orders and liaise with vendors and project managers.
• Coordinate with accounting on material procurement, receipt, and handling; assist with pay apps.
• Support PMs with project deliverables (data submittals, safety certs, badging).
• Schedule and maintain training records; back up warehouse duties as needed.

Conhecimentos

Exceptional communication

Independent work

Analytical thinking

Team collaboration

Formação académica

High School Diploma or GED

Ferramentas

Microsoft Office 365

Descrição da oferta de emprego

Why Pref-Tech?

Voted "Top Workplaces" by Houston Chronicle, Austin American Statesman, and USA Today! We aim to make “family” a core reason we attract incredible people, retain them, and collectively deliver unequaled quality and service to customers. If your heart and mind are pushing you to join a team who deeply desires to be the best in the world, has a long-game approach to business, prides itself on doing exceptional work, celebrates service to others, and is willing to invest in you, you should consider Pref-Tech.

Position Overview

TheOperations Administratorat Pref-Tech will beresponsible
assisting the Project Managers and operations staff with any administrative functions including but not limited to issuing purchase orders, creating project documentation such as data submittals, O&M manuals, and warranty documents. This role would be considered for Austin or Houston.

Key Responsibilities

• Procurement:

• • EnterPurchase Ordersfor ProjectManagersafter they have sent you the BOM (Bill of Materials)

• • Track Order Confirmations

• • Vendor Information

• Liaise withAccountingteam to ensure operations team compliance with the following:
  • Interface with APregardingmaterial procurement, receipt, and handling

• Assistwith pay apps

• Enable/assist with end-of-project closeout deliverables (warranties, O&M manuals, etc.)
• Enable/assist PMs with project deliverables (product data submittals, job-specific safety certs, job specific badging, etc.)

• Schedule andmaintaintrainingrecords

• Backup to Warehouse Associate (general receiving duties as needed)

Required Qualifications

• High School Diploma or GED Equivalent.

• At least 3 years relevant administrative experience.

• Exceptional written and verbal communication skills.

• Abilityto hold others accountable to completing their assigned tasks, even if they hold positions of greater responsibility.

• Fluency with Microsoft Office 365 software tools.

• Willingness to take on new challenges and build on current skills.

• Exceptional analytical and conceptual thinking skills.

• Capacityto work independently and collaboratively.

• Ability to work efficiently without compromising quality or accuracy.

Preferred Qualifications

• 3 years of administrative experience in construction or project-based industry
• Familiarity with Microsoft 365

Benefits

• Competitive Salary
• Inclusion in Operational Incentive Program, which shares excess profits as bonuses
• 401KSafe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
• Health, dental, vision and other elective insurances

Work Hours

Our office hours are from Monday – Friday, 8:00 a.m. to 5:00 p.m. There is no set schedule for field personnel as work scheduled vary depending on client needs.

Physical Requirement

This position is primarily office-based and requires the ability to sit for extended periods, operate a computer and standard office equipment, and communicate effectively in person and electronically. Occasional light lifting (up to 15 lbs.) may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Core Values

First and foremost, at Pref-Tech, you must understand, internalize, and represent our PGRIT Core Values:

• Professionalism: Our expectations are high, we take great pride in our work, and we communicate well.
• Grit: We thrive on challenges. We do what it takes to get the job done.
• Right: We know what right is and do it every time.
• Intelligent Thought: We plan meticulously, execute decisively, and resolve issues effectively.
• Trusted Advisors: We are experts. We continuously develop our knowledge and transfer that knowledge to each other, our customers, and our vendors.

“Within a family culture, nurture and inspire our employees to creatively resolve customer pain using the highest level of craftsmanship and service.”

EEO Statement

Preferred Technologies, LLC is an Equal Opportunity Employer who is committed to workforce diversity. Minorities/Females/Disabled/Veterans are encouraged to apply. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, sexual orientation, disability, or national origin. We offer a smoke-free and drug-free workplace.

ADA Accommodation Statement

please contact Recruiting at [e-mail].

Candidate Screening

Employment is contingent upon successful completion of background investigation and pre-employment drug screen. All applications and resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted for an interview.