Operations Administrator - Houston or Austin

Preferred Technologies, LLC; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive Salary

Profit-sharing bonus

401K with matching up to 4%

Health, dental, vision

Job summary

Preferred Technologies, LLC in Houston, TX is seeking an Operations Administrator to support Project Managers and operations staff with procurement, documentation, and compliance tasks. You will issue purchase orders, create data submittals, O&M manuals, and warranty documents, and assist with project deliverables.

The role offers standard office hours, a collaborative team environment, and opportunities to grow within a family-focused company.

Qualifications

• High school diploma or GED required.
• At least 3 years of relevant administrative experience.
• Excellent written and verbal communication skills.
• Ability to hold others accountable to tasks.
• Fluency with Microsoft Office 365.
• Willingness to take on new challenges and build on skills.
• Exceptional analytical and conceptual thinking skills.
• Capability to work independently and collaboratively.
• Ability to work efficiently without compromising quality or accuracy.

Responsibilities

• Enter purchase orders for Project Managers after BOM is provided.
• Track order confirmations and vendor information.
• Liaise with Accounting on procurement, receipt, and handling.
• Assist with pay apps and end-of-project closeout deliverables (warranties, O&M manuals).
• Support PMs with project deliverables (data submittals, safety certs, badging).
• Schedule and maintain training records.
• Provide backup to Warehouse Associate for receiving duties.

Skills

Administrative experience

MS Office 365

Written & verbal communication

Accountability

Independence & collaboration

Detail orientation

Willingness to learn

Analytical thinking

Quality & accuracy

Education

High School Diploma or GED

Tools

Microsoft 365

Job description

Why Pref-Tech?

Voted "Top Workplaces" by Houston Chronicle, Austin American Statesman, and USA Today! We aim to make “family” a core reason we attract incredible people, retain them, and collectively deliver unequaled quality and service to customers. If your heart and mind are pushing you to join a team who deeply desires to be the best in the world, has a long-game approach to business, prides itself on doing exceptional work, celebrates service to others, and is willing to invest in you, you should consider Pref-Tech.

Position Overview:

TheOperations Administratorat Pref-Tech will beresponsible

assisting the Project Managers and operations staff with any administrative functions including but not limited to issuing purchase orders, creating project documentation such as data submittals, O&M manuals, and warranty documents.

This role would be considered for Austin or Houston.

Key Responsibilities:

• Procurement:
  • EnterPurchase Ordersfor ProjectManagersafter they have sent you the BOM (Bill of Materials)
  • Track Order Confirmations
  • Vendor Information
  • Liaise with Accounting team to ensure operations team compliance with the following:
    • Interface with APregardingmaterial procurement, receipt, and handling
  • Assistwith pay apps
  • Enable assist with end-of-project closeout deliverables (warranties, O&M manuals, etc.)
  • Enable/assist PMs with project deliverables (product data submittals, job-specific safety certs, job specific badging, etc.)
  • Schedule andmaintaintrainingrecords
  • Backup to Warehouse Associate (general receiving duties as needed)

Required Qualifications:

• High School Diploma or GED Equivalent.
• At least 3 years relevant administrative experience.
• Exceptional written and verbal communication skills.
• Abilityto hold others accountable to completing their assigned tasks, even if they hold positions of greater responsibility.
• Fluency with Microsoft Office 365 software tools.
• Willingness to take on new challenges and build on current skills.
• Exceptional analytical and conceptual thinking skills.
• Capacityto work independently and collaboratively.
• Ability to work efficiently without compromising quality or accuracy.

Preferred Qualifications:

• 3 years of administrative experience in construction or project-based industry
• Familiarity with Microsoft 365

Benefits:

• Competitive Salary
• Inclusion in Operational Incentive Program, which shares excess profits as bonuses
• 401K Safe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
• Health, dental, vision and other elective insurances

Work Hours:

Our office hours are from Monday – Friday, 8:00 a.m. to 5:00 p.m. There is no set schedule for field personnel as work scheduled vary depending on client needs.

Physical Requirement:

This position is primarily office-based and requires the ability to sit for extended periods, operate a computer and standard office equipment, and communicate effectively in person and electronically. Occasional light lifting (up to 15 lbs.) may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Core Values:

• Professionalism: Our expectations are high, we take great pride in our work, and we communicate well.
• Grit: We thrive on challenges. We do what it takes to get the job done.
• Right: We know what right is and do it every time.
• Intelligent Thought: We plan meticulously, execute decisively, and resolve issues effectively.
• Trusted Advisors: We are experts. We continuously develop our knowledge and transfer that knowledge to each other, our customers, and our vendors.

You must also fulfill our purpose statement within all decisions and actions in performance of your job and when representing Pref-Tech: “Within a family culture, nurture and inspire our employees to creatively resolve customer pain using the highest level of craftsmanship and service.”

EEO Statement:

Preferred Technologies, LLC is an Equal Opportunity Employer who is committed to workforce diversity. Minorities/Females/Disabled/Veterans are encouraged to apply. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, sexual orientation, disability, or national origin. We offer a smoke-free and drug-free workplace.

ADA Accommodation Statement

If you require reasonable accommodation to apply for a position or to participate in the interview process, please contact Recruiting at [e-mail].

Candidate Screening:

Employment is contingent upon successful completion of background investigation and pre-employment drug screen. All applications and resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted for an interview.