Operations Administrator/Estimator

Nationwide Video; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

Nationwide Video is seeking a Case Operations Administrator to support the Case Manufacturing Team. The role focuses on maintaining project details, overseeing the supply chain, and preparing accurate cost estimates for case projects.

The successful candidate will collaborate with Sales and Production, update documentation across multiple platforms, manage supplier relationships, and continuously improve estimating accuracy while supporting a deadline-driven environment.

Qualifications

• Minimum 3 years cost estimating experience.
• 3 years cost estimating experience and 1–3 years in supply chain or project management.

Responsibilities

• Coordinate and validate project information with Sales Administrator.
• Provide updates to project documentation across multiple software platforms.
• Manage raw materials inventory and supplier relationships.
• Prepare cost estimates using pricing models, material costs, labor, outsourced services and freight.
• Assist with quotes, engineering changes, and customer inquiries during sales and production.
• Analyze completed projects and job costing data to improve estimating accuracy and identify cost savings.

Skills

MS Excel

Data management

MS Office

SharePoint

Planner

Outlook

Word

Analytical thinking

Written communication

Verbal communication

Web research

Education

High School Diploma

3 years cost estimating

1-3 years supply chain/project management

Tools

SharePoint

Planner

Outlook

Word

Job description

Overview: The Case Operations Administrator is an integral member of the ATA Case Manufacturing Team and is expected to provide outstanding levels of service and execution of tasks to all sales and operations personnel. It is the responsibility of the Case Operations Administrator to maintain and continually update all product manufacturing project details, oversee the supply chain management process, and prepare accurate cost estimates and quotations. The ideal candidate will excel in a dynamic, deadline-driven environment.

Essential Functions:

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Project Management related responsibilities include but are not limited to:

• Work closely with Sales Administrator to coordinate and validate project information.
• Provide efficient and accurate updates to all project related documentation on a continual basis across multiple software platforms.

Supply Chain related responsibilities include but are not limited to:

• Work with Production Supervisor to manage and maintain raw materials inventory.
• Generate and administer all raw materials orders.
• Oversee and record all inbound materials deliveries.
• Maintain and update raw materials pricing on a continual basis.
• Manage NW Case vendor relationships.

Cost Estimating & Quoting responsibilities include but are not limited to:

• Review customer requirements, drawings, specifications, and project scope to develop complete and accurate quotations.
• Prepare accurate cost estimates for case projects using established pricing models, material costs, labor requirements, outsourced services, and freight considerations.
• Assist with quote revisions, engineering changes, and customer inquiries throughout the sales and production process.
• Analyze completed projects and job costing data to continually improve estimating accuracy and identify cost-saving opportunities.

Technical Competencies:

• Exceptional Organization, Time Management, and Follow-through
• Excellent MS Excel and data management skillset
• Excellent MS Office Skills, specifically SharePoint, Planner, Outlook, and Word
• Strong Analytical and Problem-Solving Skills
• Strong Written and Verbal Communication Skills
• Strong Web Research Skills

Supervisory Responsibilities: This position does not have any supervisory responsibilities.

Work Environment: This position operates in a mixed office and production warehouse environment. This role routinely uses standard office equipment such as computers, phones, and printers/photocopiers. Warehouse environments are regularly exposed to heavy machinery and noise.

Physical Demands: Walk, sit, stand, bend, lift, and move continually during work hours. Is subject to lifting over 25 pounds.

Position Type/Expected Hours of Work:

This is a full-time position. Working hours Monday - Friday 8:00 AM to 4:30 PM with a half-hour unpaid lunch break. Days and hours of office operation are Monday through Friday 6:00am to 5:00pm. Occasional evening and weekend work are required as job duties demand.

Travel:

Occasional travel may be required for this position.

Minimum Required Education and Experience:

• 3 years of experience in cost estimating
• 1-3 years of experience in supply chain and/or project management
• High School Diploma or equivalent

Preferred Education and Experience:

• 3+ years of experience in cost estimating
• 3+ years of experience in project management and/or supply chainmanagement.
• Experience managing parts inventories
• Experience working with and managing vendor relationships

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.