Operations Administrator - Campus Recruiter (64159)

IEC CORP GROUP; Sacramento (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

UEI College in Sacramento seeks an Operations Administrator to support the Campus President with day-to-day operations, recruiting, onboarding, and inventory management. This role emphasizes hiring top talent and maintaining campus facilities and safety standards.

You will coordinate with campus Security, manage purchases and approvals, monitor budgets, and ensure accurate records. A strong multi-tasker with basic Excel skills and excellent communication will thrive in a busy college environment.

Qualifications

• Experience recruiting and onboarding campus staff.
• Ability to manage multiple duties including budgeting and inventory.
• Strong communication and interpersonal skills.

Responsibilities

• Complies with Federal, State, accreditation and institutional policies.
• Recruiting, screening resumes, hiring and onboarding of new campus colleagues.
• Assist with reducing turnover at the campus.
• Direct budgeting and inventory fulfillment of all campus book, uniform and supply orders.
• Report on facilities issues and coordinate with property management.
• Support scheduling and liaison with campus Security staff.
• Promote a safe and healthy environment for colleagues and students.

Skills

Recruiting

Onboarding

Budgeting

Facilities mgmt

Safety compliance

Inventory mgmt

Tools

Excel

Job description

UEI College is a leader in post-secondary career education. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields. Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud.

We are currently seeking an Operations Administrator to join our team.

Manages on-campus operations functions by supporting the Campus President or Executive Director with day to day duties with a heavy emphasis on recruiting top talent at our campus and assist with reducing colleague turnover. Also assist with just-in-time book and supply inventory, managing office supplies, on-site facilities management and supporting/directing Security staff.

Primary/essential duties and responsibilities

• Complies with all Federal, State, accreditation and institutional policies and procedures.
• Accountable for recruiting, screening resumes, hiring and onboarding of new campus colleagues, including new hire paperwork review and new hire orientation.
• Assist the Campus President or Executive Director with reducing turnover at the campus
• Directly responsible for the budgeting and inventory fulfillment of all campus book, uniform and supply orders.
• Reports all on-site campus facilities issues and has primary responsibility for interacting with the third-party property management company related to short, medium and long-term facilities maintenance, management, repairs in co-ordination with Irvine facilities.
• Provide support towards scheduling and being the liaison with campus Security Staff.
• Promotes a safe and healthy environment for all colleagues and students as a Campus Safety Champion.
• Submits purchase orders for all campus departments to the Purchasing department; receives and verify all shipments. Also responsible for all office supply orders via Staples.
• Performs Campus accounting functions as follows: Codes all purchase orders/ CP Amex reimbursement forms and submit to the Accounting department.
• Responsible for distribution and inventory management of all kindles and keyboard inventory as well as assigning devices to new students.
• Conducts confidential pre-employment process for employees, including requisition submittal, offer terms submittal, and pre-hire paperwork completion.
• Creates requisitions and offer terms using company's Applicant Tracking System..
• Timely submits all Personnel Action Forms (PAFs) to immediately document staff changes at assigned campus.
• Creates and maintains confidential employee files.
• Other duties as assigned.
• One-three years related experience, or equivalent combination of education and experience.
• Recruiting or staffing experience preferred
• Ability to effectively manage multiple priorities.
• Commitment to quality.
• Strong interpersonal and communication skills.
• Basic Excel skills.
• Ability to apply intermediate mathematical concepts.
• Ability to read, analyzes, and interprets financial reports and legal documents.
• English will be the primary language used; bilingual abilities useful but not required.