Operations Administrator 2

Expro; Midland (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Expro in Midland, Texas is seeking an organized Administrative Assistant to provide support to multiple departments within our field office. You will answer phones, manage mail, assist with invoicing, travel arrangements and meeting setup, and help maintain a safe, efficient office environment.

Ideal candidates have a high school diploma, strong MS Office skills (Outlook, Excel, Word), and the ability to communicate professionally with all levels of staff.

Qualifications

• High school diploma and/or GED. Previous experience in similar role typically gained through 2+ years experience.
• Computer savvy with previous work experience in Microsoft office (Outlook, Teams, Excel, Word). SAP experience is a plus.
• Ability to work and communicate professionally with all levels of employees, customers and management.
• Demonstrated organizational, time-management and communication skills.
• Ability to perform job duties at a high standard and communicate effectively, professionally and courteously in a fast paced, shop/warehouse environment.
• Comfortable working with blue collar workers and ability to quickly become a helpful resource and team member for this busy field office.
• Satisfactory results of pre-employment screening (ie background check, drug/alcohol test).

Responsibilities

• Provide administrative support to various departments as assigned.
• Answer telephones and direct calls or relay messages to the appropriate person in a professional/timely manner. Greet persons entering the shop and direct to correct destination. Manage inquiries from the public, customers and vendors.
• Receive and sort mail/deliveries. General photocopying, filing and archiving.
• Assist with invoicing, requisitions, goods receipts, expense reports and any other business functions as required.
• Maintain an organized and tidy office and common areas.
• Directs employee inquiries concerning payroll, insurance, uniforms etc to proper resource.
• Assist in setting up meeting rooms, booking and ensuring materials in place.
• Organise and co-ordinate travel arrangements for department as required.
• Liaise with team members, internal and external departments as and when required to ensure all questions and queries are resolved in a timely manner. Liaise with manager on any issues or concerns with the documentation to be processed.
• Actively comply with Company policies including but not limited to: Quality, Health, Safety & Environmental (QHSE), Code of Conduct and Anti-Bribery policies, procedures and processes to ensure the highest ethical standards are maintained and exposure to liability or risk to Expro's reputation is minimised. If necessary, report possible violations or conflicts of interest.
• Take an active part in quality improvement processes. Identify and report any deficiencies to supervisor and obtain authorisation for any deviations from standard procedures.
• Promote HSE awareness; take responsibility and be accountable for own safety and safety of others. Demonstrate the personal application of HSE procedures in daily performance and always follow the 12 Safety House Rules.
• Ensure objectives set under Employee Development Plan are met.

Skills

Professional communication

Organizational skills

Time management

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Excel

Teams

SAP

Job description

We know it's our people that make Expro great, and we offer a fulfilling career across all disciplines of our international organization.

We're at the heart of the energy transition, developing and delivering future-facing technologies in support of a more sustainable future for us all. From ground-breaking use of our technologies and expertise, through to tremendous community partnerships, we take our responsibilities as a Citizen of the World seriously.

Our rich history is built on decades of experience, teamwork and outstanding performance... and our future is built on people like you!

Overall Purpose of the Job

To carry out office duties safely and efficiently as required for our field office in Midland, TX.

Key Activities And Accountabilities

• Provide administrative support to various departments as assigned.
• Answer telephones and direct calls or relay messages to the appropriate person in a professional/timely manner. Greet persons entering the shop and direct to correct destination. Manage inquiries from the public, customers and vendors.
• Receive and sort mail/deliveries. General photocopying, filing and archiving.
• Assist with invoicing, requisitions, goods receipts, expense reports and any other business functions as required.
• Maintain an organized and tidy office and common areas.
• Directs employee inquiries concerning payroll, insurance, uniforms etc to proper resource.
• Assist in setting up meeting rooms, booking and ensuring materials in place.
• Organise and co-ordinate travel arrangements for department as required.
• Liaise with team members, internal and external departments as and when required to ensure all questions and queries are resolved in a timely manner. Liaise with manager on any issues or concerns with the documentation to be processed.
• Actively comply with Company policies including but not limited to: Quality, Health, Safety & Environmental (QHSE), Code of Conduct and Anti-Bribery policies, procedures and processes to ensure the highest ethical standards are maintained and exposure to liability or risk to Expro's reputation is minimised. If necessary, report possible violations or conflicts of interest.
• Take an active part in quality improvement processes. Identify and report any deficiencies to supervisor and obtain authorisation for any deviations from standard procedures.
• Promote HSE awareness; take responsibility and be accountable for own safety and safety of others. Demonstrate the personal application of HSE procedures in daily performance and always follow the 12 Safety House Rules.
• Ensure objectives set under Employee Development Plan are met.

Job Knowledge And Qualifications

High school diploma and/or GED. Previous experience in similar role typically gained through 2+ years experience.

Computer savvy with previous work experience in Microsoft office (Outlook, Teams, Excel, Word). SAP experience is a plus.

Ability to work and communicate professionally with all levels of employees, customers and management.

Demonstrated organizational, time-management and communication skills.

Ability to perform job duties at a high standard and communicate effectively, professionally and courteously in a fast paced, shop/warehouse environment.

Comfortable working with blue collar workers and ability to quickly become a helpful resource and team member for this busy field office.

Satisfactory results of pre-employment screening (ie background check, drug/alcohol test).

PHYSICAL DEMANDS

Regularly stand, walk, sit, use hands and fingers, handle or feel, reach with hands and arms, talk, hear, and smell.

Requires occasional climbing, balancing, stooping, kneeling, crouching, and lifting or exertion of force up to 5 lbs.

Ability to see objects close, afar, and use peripheral vision is required.

Ability to hear and take verbal direction over loud ambient noises is imperative for the safe execution of job duties. There is sufficient noise to cause the worker to shout in order to be heard above ambient noises.

Works indoors/outdoors: occasionally subject to cold, warm, wet or humid conditions resulting from weather or other various conditions.

Occasionally will work near fumes / air borne particles.

At Expro, we live by our values, People, Performance, Planet and Partnerships. People are always at the heart of our success.

Expro is an Equal Opportunity Employer. Employment decisions relating to qualified candidates are made fairly and consistently.

Diversity and inclusiveness is important to our current and future success by providing varied experiences, ideas and insights to inform decisions, identify new approaches and solve business challenges.