Operations Administrator

Aspirova; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

A fast-growing engineering contractor in Phoenix, Arizona, is looking for an Operations Administrator to support the Operation Manager. The ideal candidate will help coordinate workflows, maintain compliance documents, and assist with procurement and onboarding tasks. Strong organizational skills, proficiency with Microsoft Office or Google Workspace, and excellent communication skills are essential. This full-time position is a great opportunity to contribute to the smooth operation of our engineering projects.

Responsibilities

• Maintain and update operational records and procurement files.
• Coordinate schedules, meetings, and follow-ups for the Operation Manager.
• Assist with procurement tasks and vendor communication.
• Support financial documentation and expense reports.
• Manage onboarding documentation and HR-related tasks.
• Track compliance documents and safety-related submissions.
• Improve administrative workflows and operational systems.

Skills

Strong organizational skills and attention to detail

Proficiency with Microsoft Office / Google Workspace

Excellent communication skills (written and verbal)

Ability to multitask and prioritize in a fast-paced environment

Job description

Company: Aspirova System & Engineering Corporation (ASEC)
Location: Phoenix, Arizona
Position: Operations Administrator
Department: Operations / Reports to Operation Manager
Employment Type: Full-time

About ASEC

Aspirova System & Engineering Corporation (ASEC) is a fast-growing engineering and piping contractor supporting advanced manufacturing and semiconductor infrastructure projects in Arizona. We deliver high-precision construction and operational solutions for mission-critical facilities requiring high standards of documentation, compliance, and execution discipline.

Position Summary

We are seeking a detail-oriented and proactive Operations Administrator to support our Operation Manager in coordinating administrative workflows, procurement documentation, and internal communication across the company. This role plays a key part in ensuring our operational processes run smoothly, deadlines are met, and records are kept accurate and compliant.

Key Responsibilities

• Maintain and update operational records, procurement files, contracts, and administrative documents
• Coordinate schedules, meetings, agendas, and follow-ups for the Operation Manager
• Assist with procurement tasks, including vendor communication, quotations, and delivery tracking
• Support financial documentation such as expense reports, invoices, and CPA coordination
• Manage onboarding documentation and assist with HR-related administrative tasks
• Track compliance documents, insurance certificates, and safety-related submissions
• Improve administrative workflows and support the implementation of operational systems

Qualifications

Required

• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office / Google Workspace
• Excellent communication skills (written and verbal)
• Ability to multitask and prioritize in a fast-paced environment

Preferred

• Experience in construction, engineering, procurement, or operations support
• Familiarity with accounting systems, document control, or ERP workflows
• Ability to work independently and take initiative

Apply here

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