Operations Administrator

Dashiell Corporation; Deer Park (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

DACON, the construction business unit of Dashiell Corporation, is seeking an Operations Administrator to provide administrative, budgeting, payroll, and onboarding support across all office locations, with a focus on the Deer Park, Texas office. This role reports to the VP of PM and Field Operations.

You will manage timekeeping, ERP budget entries, vendor payments, and facilitate new hire onboarding while coordinating with Project Management, Procurement, Accounting, HR, and Payroll teams.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum 2 years in office administration, project support, or payroll support.
• Working knowledge of budgeting, timekeeping, or ERP systems, or willingness to learn.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational and communication skills; maintain confidentiality.

Responsibilities

• Serve as administrative contact across all office locations.
• Order and maintain office supplies and inventory.
• Report and coordinate facility issues with office management.
• Provide day-to-day admin support to PM and Field Operations staff.
• Maintain seating charts, contact logs, and PM org charts for all offices.
• Coordinate onboarding for new hires with management.
• Assist new hires with system access and setup.
• Enter and manage budgets in ERP; support month-end close.
• Process vendor payments and coordinate with Accounting.
• Track timekeeping and assist payroll timekeeping.
• Maintain staffing allocation spreadsheet and vacation logs.
• Coordinate client and team lunches; assist with ad hoc requests.

Skills

Organizational skills

Communication skills

Discretion/Confidentiality

Team collaboration

Multitasking

Education

High school diploma

Associate degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP software

Job description

DACON, the construction business unit of Dashiell Corporation, an operating company of Quanta Services (NYSE: PWR), specializes in the construction of medium- and high-voltage electrical infrastructure. DACON delivers construction services across substations and power systems, supporting electric utilities, power generation, industrial, petrochemical, and renewable energy clients.

Backed by more than 60 years of experience through Dashiell, DACON provides field-proven expertise in substation construction, equipment installation, cable systems, and energized infrastructure projects. DACON is part of a nationwide network of Quanta Services companies delivering safe, reliable, and high-quality electrical construction solutions. Learn more at www.dashiell.com.

Primary Function

The Operations Administrator provides administrative, financial, and onboarding support across all office locations, serving as a key operational resource for the Project Management and Field Operations teams. This position handles day-to-day office administration, new hire onboarding coordination, budget entry, payroll support, and tracking and reporting functions that keep offices running smoothly. The position will be based in our Deer Park, Texas office located at 1300 Underwood Road, Deer Park, Texas, 77546, and will report to Dacon’s VP of PM and/or Field Operations.

Duties & Responsibilities

Employee may be called upon to perform any or all of the following functions:

• Serve as the administrative point of contact across all office locations, addressing daily operational needs.
• Order and maintain office supplies and inventory for all office locations.
• Report and coordinate building and facility issues with office management.
• Provide day-to-day administrative support to Project Management and/or Field Operations staff.
• Maintain seating charts, contact logs, and Project Management organizational charts for all office locations.

• Coordinate with management to support new hire placement.
• Assist new hires with system access, logins, and onboarding setup.
• Provide ongoing administrative support to the PM and Field Operations teams.

• Enter and manage budgets in the ERP system outside of the monthly close period.
• Support the month-end close process during the 8-10 day period when budget entry is paused.
• Process monthly PNC credit card statements, including distributing personal logs, verifying coding, and organizing and sorting receipts.
• Submit check requests for vendor payments and coordinate with Accounting to process and issue checks as needed.
• Partner with Accounting on expense reports and related follow-up items.

• Assist with time entry in timekeeping system, including submitting timecards on behalf of employees on vacation when instructed to do so.
• Support Payroll by tracking timecards and ensuring accurate, timely submission and entry.
• Coordinate with HR to update and assign new timecard approvers when management or supervisor changes occur.

• Maintain the order entry and change order master log.
• Manage the staffing allocation spreadsheet.
• Track and log vacation requests on the team calendar.

• Coordinate, order, set up, and break down client and team lunches.
• Assist with general office needs and ad hoc requests as they arise.
• Perform special projects and complete other duties as assigned or requested.

How You Will Make an Impact

• Keep offices running smoothly by proactively managing office administration, facilities coordination, and day-to-day operational needs.
• Support successful new hire integration into the functions through timely onboarding coordination.
• Contribute to financial accuracy and accountability by maintaining disciplined budget entry, credit card reconciliation, and expense processing.
• Support workforce accuracy and payroll integrity through consistent timecard tracking and TKA administration.
• Provide reliable tracking and reporting that gives leadership visibility into staffing, vacation, and open items across the region.

Required

Minimum Qualifications / Experience

• High school diploma or GED required; Associate’s degree in Business Administration or a related field preferred (2 years of relevant experience may be considered in lieu of a degree).
• Minimum 2 years of experience in office administration, project support, or accounting/payroll support.
• Working knowledge of budgeting, timekeeping, or ERP systems, or willingness to learn.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational skills with the ability to manage multiple recurring administrative tasks across several office locations.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion with sensitive payroll, financial, and personnel information.
• Ability to work collaboratively with Project Management, Procurement, Accounting, HR, and Payroll teams.

Preferred

• Prior experience supporting multiple remote office locations or a distributed team.
• Experience in construction, engineering, or EPC environment.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Ability to occasionally stand and walk within an office environment.
• Ability to lift up to 10 pounds occasionally.

Environmental Conditions

• Work is primarily performed in a climate-controlled office environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy.