Operations Administrator

Dashiell; Deer Park (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Dashiell seeks an Operations Administrator for DACON, supporting project management and field operations in Deer Park. The role covers office administration, onboarding new hires, and budget entry to keep districts aligned and efficient.

You will assist with payroll support, timekeeping, and expense processing, while ensuring confidentiality and coordinating across multiple teams. The position emphasizes accuracy, organization, and proactive problem solving.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• Minimum 2 years in office administration, project support, or payroll support.
• Working knowledge of budgeting, timekeeping, or ERP systems.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational and communication skills.
• Ability to maintain confidentiality and exercise discretion with sensitive payroll, financial, and personnel information.

Responsibilities

• Serve as administrative point of contact across all office locations.
• Order and maintain office supplies and inventory.
• Report and coordinate building/facility issues with management.
• Provide day-to-day administrative support to PM and Field Operations teams.
• Maintain seating charts, contact logs, and PM org charts for all locations.
• Coordinate onboarding activities for new hires and system access.

Skills

Microsoft Office

Organizational skills

Communication skills

Discretion

Team collaboration

Education

High school diploma or GED

Associate's degree in Business Administration

Tools

ERP systems

Job description

DACON, the construction business unit of Dashiell Corporation, an operating company of Quanta Services (NYSE: PWR), specializes in the construction of medium- and high-voltage electrical infrastructure. DACON delivers construction services across substations and power systems, supporting electric utilities, power generation, industrial, petrochemical, and renewable energy clients.

Backed by more than 60 years of experience through Dashiell, DACON provides field-proven expertise in substation construction, equipment installation, cable systems, and energized infrastructure projects. DACON is part of a nationwide network of Quanta Services companies delivering safe, reliable, and high-quality electrical construction solutions. Learn more at www.dashiell.com.

Primary Function

The Operations Administrator provides administrative, financial, and onboarding support across all office locations, serving as a key operational resource for the Project Management and Field Operations teams. This position handles day-to-day office administration, new hire onboarding coordination, budget entry, payroll support, and tracking and reporting functions that keep offices running smoothly. The position will be based in our Deer Park, Texas office located at 1300 Underwood Road, Deer Park, Texas, 77546, and will report to Dacon's VP of PM and/or Field Operations.

Duties & Responsibilities

Employee may be called upon to perform any or all of the following functions:

Office Administration

• Serve as the administrative point of contact across all office locations, addressing daily operational needs.
• Order and maintain office supplies and inventory for all office locations.
• Report and coordinate building and facility issues with office management.
• Provide day-to-day administrative support to Project Management and/or Field Operations staff.
• Maintain seating charts, contact logs, and Project Management organizational charts for all office locations.

Onboarding Support

• Coordinate with management to support new hire placement.
• Assist new hires with system access, logins, and onboarding setup.
• Provide ongoing administrative support to the PM and Field Operations teams.

Financial & Accounting Tasks

• Enter and manage budgets in the ERP system outside of the monthly close period.
• Support the month-end close process during the 8-10 day period when budget entry is paused.
• Process monthly PNC credit card statements, including distributing personal logs, verifying coding, and organizing and sorting receipts.
• Submit check requests for vendor payments and coordinate with Accounting to process and issue checks as needed.
• Partner with Accounting on expense reports and related follow-up items.

Payroll & Time Management

• Assist with time entry in timekeeping system, including submitting timecards on behalf of employees on vacation when instructed to do so.
• Support Payroll by tracking timecards and ensuring accurate, timely submission and entry.
• Coordinate with HR to update and assign new timecard approvers when management or supervisor changes occur.

Tracking & Reporting

• Maintain the order entry and change order master log.
• Manage the staffing allocation spreadsheet.
• Track and log vacation requests on the team calendar.

Office & Team Support

• Coordinate, order, set up, and break down client and team lunches.
• Assist with general office needs and ad hoc requests as they arise.
• Perform special projects and complete other duties as assigned or requested.

How You Will Make an Impact

• Keep offices running smoothly by proactively managing office administration, facilities coordination, and day-to-day operational needs.
• Support successful new hire integration into the functions through timely onboarding coordination.
• Contribute to financial accuracy and accountability by maintaining disciplined budget entry, credit card reconciliation, and expense processing.
• Support workforce accuracy and payroll integrity through consistent timecard tracking and TKA administration.
• Provide reliable tracking and reporting that gives leadership visibility into staffing, vacation, and open items across the region.

Minimum Qualifications / Experience

Required

• High school diploma or GED required; Associate's degree in Business Administration or a related field preferred (2 years of relevant experience may be considered in lieu of a degree).
• Minimum 2 years of experience in office administration, project support, or accounting/payroll support.
• Working knowledge of budgeting, timekeeping, or ERP systems, or willingness to learn.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational skills with the ability to manage multiple recurring administrative tasks across several office locations.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion with sensitive payroll, financial, and personnel information.
• Ability to work collaboratively with Project Management, Procurement, Accounting, HR, and Payroll teams.

Preferred

• Prior experience supporting multiple remote office locations or a distributed team.
• Experience in construction, engineering, or EPC environment.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Ability to occasionally stand and walk within an office environment.
• Ability to lift up to 10 pounds occasionally.

Environmental Conditions

• Work is primarily performed in a climate-controlled office environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy.