Operations Administrator

America Fujikura Ltd.; Addison (TX); Híbrido; USD 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401K company match

Tuition reimbursement and professional

Medical/dental/vision and life ins.

Professional development

Hybrid in-office schedule

Descripción de la vacante

America Fujikura Ltd. is seeking an Operations Administrator to support AFL's U.S. Wireless Services group.

The role coordinates processes, maintains documentation, and ensures timely communication among stakeholders to enable efficient wireless construction, maintenance and deployment programs. The position emphasizes data accuracy, onboarding activities, reporting, scheduling coordination, and cross-functional collaboration with operations and HR.

Formación

• Associate degree preferred in related field.
• 2+ years operations support or project administration in a services organization.
• Experience in construction or telecommunications services preferred.
• Strong organizational and time-management abilities.
• Proficient with Microsoft Office Suite and related project tracking tools.

Responsabilidades

• Coordinate project startup activities including customer setup or updates and labor tracking requirements.
• Maintain project document control including quotations, bids, project specifications and other files, permits, customer orders and change requirements, certificates, and field reports.
• Monitor operational communication and route purchase orders, work orders, change orders to stakeholders.
• Track project milestones and assist with schedule updates.
• Assist with customer closeout documentation including invoice processing.
• Support resource scheduling and workforce coordination activities.
• Prepare weekly payroll file and coordinate HR submissions for onboarding.
• Maintain vacation calendars and accrual balances.

Conocimientos

Organizational skills

Time management

Written and verbal communication

MS Office Suite

Attention to detail

Customer service

Team collaboration

Educación

Associate degree in Business Administration

Operations Management

Project Administration

Herramientas

Microsoft Office Suite

Excel

Word

PowerPoint

Teams

Outlook

ERP systems

Workforce management systems

Descripción del empleo

AFL manufactures industry-leading fiber optic cable, connectivity and accessories and provides engineering and installation services for some of the largest telecom customers in the world. Our company was founded in 1984 with a single fiber optic cable and today, we manufacture thousands of products, generate an excess of $3B in revenue, and employ approximately 12,000 associates worldwide. At AFL, we recognize that our employees are our greatest asset. We hire and train each individual, investing in them to ensure success in their careers. With a commitment to professional development and growth, let us connect you to your next career opportunity.

What We Offer:

• A hybrid in office schedule for qualifying employees
• 401K Company match (up to 4% - dollar for dollar)
• Professional development, training, and tuition reimbursement programs
• Excellent medical, dental, vision, and life insurance policy options
• Opportunities for career advancement with an industry leading company!

Position Summary

The Operations Administrator provides administrative, operational, and project support to AFL's U.S. Wireless Services organization. This role serves as a key business partner to Operations and Administrative leadership by coordinating processes, maintaining accurate documentation, and ensuring timely communication among internal and external stakeholders.

The Operations Administrator plays a critical role in supporting project execution by managing data accuracy, onboarding activities, reporting requirements, scheduling coordination, and operational workflows that enable efficient delivery of wireless construction, modification, maintenance, and deployment programs.

Key Responsibilities

Construction & Project Coordination and Administration

• Coordinate project startup activities including customer setup or updates and labor tracking requirements.
• Maintain project document control including, but not limited to quotations and bids, project specifications and other files, permits, customer orders and change requirements, customer tax exemption certificates, and field reports.
• Monitor operational communication and inboxes and route purchase orders, work orders, change orders, etc. to appropriate stakeholders.
• Track project milestones and assist with schedule updates.
• Assist with customer closeout documentation including invoice processing.

Workforce & Compliance Administration

• Support resource scheduling and workforce coordination activities.
• Prepare weekly payroll file and coordinate activities with HR for electronic submission.
• Support onboarding activities for new employees and subcontractors.
• Maintain vacation calendar, track requests and accrual balances.

Communication & Coordination

• Provide administrative support to leadership and project teams including meeting coordination, agenda preparation, and action item and other follow-up activities.
• Serve as a liaison between operations leadership, field personnel, and support functions.
• Coordinate travel arrangements and project logistics when required.
• Support customer communication and document distribution activities.
• Primary HR liaison and support for corporate programs.

Qualifications

Education

• Associate degree in Business Administration, Operations Management, Project Administration, or related field preferred.
• Equivalent experience may be substituted for education.

Experience

• 2+ years of operations support or project administration experience in a services organization.
• Experience in construction or telecommunications services organizations preferred.
• Experience working in a fast-paced, multi-project environment.

Knowledge, Skills & Abilities

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and Outlook.
• Experience with project tracking systems, ERP platforms, or workforce management systems preferred.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong customer service orientation and professionalism.
• Ability to work independently and collaboratively across multiple teams.

Key Success Measures

• Accurate and timely operational reporting.
• Project documentation maintained in compliance with company and customer requirements.
• Timely completion of project administrative activities.
• Support of efficient project execution and customer satisfaction.
• Data integrity and operational process compliance.
• Effective coordination among operations, field teams, and support functions.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.