Operations Administrative Assistant

MACT Health Board, Inc.; California; On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

No-cost medical, dental, vision & life

403(b) retirement plan

PTO including vacation, sick time, and

Student Loan Repayment Program

Direct student loan contributions

Continuing Education reimbursement

Job summary

MACT Health Board, Inc. is seeking an Operations Administrative Assistant to provide comprehensive administrative support to the Operations Department. You will handle filing, scanning, and managing correspondence while coordinating onboarding, meetings, and data reporting tasks.

The role requires strong communication, attention to detail, and the ability to travel between sites for trainings and meetings. A High School Diploma and experience with automated data systems preferred, including

Qualifications

• High School Diploma or equivalent required.
• Experience with automated data systems and EHR; NextGen preferred.
• Knowledge of NextGen EPM and EHR workflow dynamics.
• Strong detail analysis, accuracy, and time management; reporting experience.
• HIPAA regulations knowledge.
• Strong written and verbal communication and ability to collaborate across departments.
• Valid form of identification and ability to travel between sites.

Responsibilities

• Coordinate the clinical onboarding of new providers, including provider schedules and logistics.
• Prepare materials for meetings, trainings, and operational initiatives.
• Assist with data collection and running reports from NextGen.
• Track operational projects and provide updates as needed.
• Coordinate follow-up action items from leadership meetings.
• Provide support for outreach activities with the Outreach Coordinator.
• Assist with health plan audits, accreditation surveys, and onsite assessments.
• Adjust provider schedules as necessary.

Skills

Strong written/verbal communication

Interpersonal skills

Time management

Attention to detail

Education

High School Diploma or equivalent

Tools

NextGen EHR

NextGen EPM

Job description

Since 1969, MACT Health Board’s mission has been to improve the health status of the American Indian and Alaskan Native population. Our goal is to continue to provide high quality care to our patients throughout a variety of services, including Medical, Behavioral Health, Chiropractic, Dental, Optometry, Massage Therapy, Women’s Health, and more.

Why MACT Health Care Inc?

Are you searching for a career that offers more than just a paycheck? A career where your professional skills directly empower the health and well-being of our local communities? At MACT Health Board, that’s not just an idea—it’s our daily mission and we invite you to explore our Career Opportunities. You won’t be just another employee; you’ll be a valued member of a team committed to making a difference and we know that taking care of our community starts with taking care of our own. We reward our employees with competitive compensation, benefit options and provide training and advancement opportunities to provide you with the skills to succeed in your future! Our careers offer a unique balance of philanthropic opportunities, cultural preservation and individual value! When you join MACT, you’ll enjoy:

• Medical, Dental, Vision, and life insurance benefits at no-cost to the employee
• 403(b) retirement plan, PTO including vacation, sick time, paid holidays and more
• Balanced working hours; Monday-Friday 8-5pm.
• Student Loan Repayment Program
• Direct Student Loan Contributions: Our BenefitED program allows us to make direct quarterly contributions to your student loans to help you pay them off faster
• Continuing Education credits: We empower our providers to stay at the top of their field. We offer reimbursement for continuing education and licensure fees.
• Competitive Salary of $24.56- $28.88 hourly

Who you are:

We are seeking a motivated Operations Administrative Assistant for a Full Time role working in an administrative setting. As a member of the Operations team, theOperations Administrative Assistant provides comprehensive administrative support to the Operations Department, completing tasks such as filing, scanning, and managing correspondence. The Operation Administrative Assistant will:

• Coordinate the clinical onboarding of new providers, including provider schedules and logistics.
• Prepare materials such asagendas, reports, presentations, and supporting documents for meetings, trainings, and operational initiativesfor meetings led by the Operations Department.
• Assist with data collection and running reports out of NextGen.
• Assist with tracking operational projects and provide updates as necessary.
• Coordinate follow up action items from leadership meetings.
• Provide support for outreach activities in collaboration with the Outreach Coordinator.
• Assist with health plan audits, accreditation surveys and other onsite assessments, as directed.
• Assist with schedule adjustments for providers as necessary.

  What you need:

  • High School Diploma or equivalent
  • Ability to travel between sites within the organization for trainings and meetings.
  • Experience with automated data systems and EHR, NextGen preferred. Knowledge of NextGen EPM and EHR workflow dynamics.
  • Strong detail analysis, accuracy, time management skills and experience with documentation and preparation of reports.
  • Knowledge and training in HIPPA regulations.
  • Strong written and verbal communication skills. Strong interpersonal skills as demonstrated through the ability to establish and maintain effective working relationships with other departments within the MACT organization.
  • Current BLS/ALS certificate
  • Must pass Occupational Health Screening.
  • Must possess a valid form of identification as listed on the U.S. Department of Justice I-9 form, verified using the E Verify system.
  • Clean DMV driving record and MACT auto insurance driving eligibility (determined by auto insurance carrier).

  The position requires an awareness and keen appreciation of American Indian traditions, customs, and socioeconomic needs and the ability at all times to meet and deal effectively in contacts with Indian health organizations which requires tact, courtesy, discretion, resourcefulness and good judgment in handling functions of a sensitive nature.

  AMERICAN INDIAN PREFERENCE:

  Preference in filling of a vacancy will be given to qualified American Indian applicants in accordance with the Preference Act (Title 25, U.S. Code, Sections 472 & 473) and Public Law 93-638, provided the applicant has submitted appropriate verification of Indian preference for employment. Other than the aforementioned requirement, the MACT Health Board, Inc. is an Equal Opportunity Employer.

  NOTICE OF DRUG-FREE WORKPLACE ACT REQUIREMENT:

  MACT Health Board, Inc. is required to implement the Drug-Free Workplace Act of 1988, 45 CFR Part 79, Subpart F. As such it is unlawful for employees to manufacture, distribute, dispense, possess, or use a controlled substance on the job site. Employees who are reasonably suspected of violating this act may be subject to drug testing as a condition of employment. Employer required fitness examinations shall include drug testing as evidence of employee and employer compliance with the Drug-Free Workplace Act.