Operations & Administration Manager, Haque College of Engineering and Technology

Biola University, Inc.; La Mirada (CA); Hybrid; USD 70,000 - 78,000; Full time

Job summary

Biola University, Inc. is seeking an Operations & Administration Manager for the Haque College of Engineering and Technology. The role oversees accreditation logistics, budget, and strategic admin across the college while coordinating with the Dean’s Office and SSTH.

The OAM will supervise staff, manage facilities, and align processes with Biola’s mission. The position requires a Bachelor's degree and at least five years of broad administrative experience, with strong communication and

Qualifications

• Proven experience in academic administration.
• Expertise in internal and external assessment and accreditation procedures.
• Excellent written and verbal communication skills for executive audiences.
• Strong interpersonal skills to build relationships with faculty and industry partners.
• Ability to manage multiple projects simultaneously with prioritization.
• Ability to self-initiate with minimal oversight and possess organizational skills.
• Experience with budgeting, procurement, and staff supervision.
• Familiarity with Google Workspace and standard word-processing tools.

Responsibilities

• Coordinate accreditation documentation, scheduling, and compliance with ABET/WASC processes.
• Oversee facilities budget, procurement, and expense management for the college.
• Support program development, curriculum logistics, and enrollment coordination.
• Administer grants reporting schedules with Dean’s Office and related offices.
• Plan and manage academic administration activities and staff workload.
• Coordinate college events, communications, and campus partnerships.

Skills

Academic administration

Accreditation procedures

Executive communication

Interpersonal skills

Project management

Adaptability

Initiative

Organization

Problem solving

Budget management

Staff supervision

Google Workspace

Typing speed

Education

Bachelor's degree

Tools

Google Workspace

Job description

Operations & Administration Manager, Haque College of Engineering and Technology

Position Description

The Operations & Administration Manager (OAM) leads the management of the Haque College of Engineering and Technologywhich will develop new degree programs (BS Mechanical Engineering, BS Electrical Engineering, BS AI Engineering, Minor Aerospace Engineering, Concentration Cybersecurity, etc.), maintain new facilities (Engineering Garage & Autonomy Hanger), coordinate growth campaigns, and liaise between the Dean’s Office and Biola University’s eight schools. The OAM is responsible for administrative coordination for accreditation logistics, enrollment and marketing campaigns, procurement, grant administration, establishing internal workflows, and administrative support for the AI Lab.

Alignment with Theological Positions

Alignment with Theological Positions: The person who fills this position must be someone who personally agrees with Biola’s Articles of Faith and Statement of Biblical Principles and who is supportive of the positions taken by Biola as contained in its Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola.

Department

The Haque College of Engineering and Technology, School of Science, Technology and Health

Supervisor

Primary Supervisor: Associate Dean of Technology

Secondary Supervisor: Executive Assistant to the Dean of SSTH

Educational Requirements

Bachelor's degree or commensurate executive administrative experience.

Work History: A minimum of five years of broad, extensive administrative experience with increasing levels of responsibility.

Work Requirements

Exempt, full-time- 40 hours/week, 12 months per year.

This position requires personal attendance at Biola’s campus in La Mirada, California, but will consider a limited hybrid/flexible work arrangement

ROLES & RESPONSIBILITIES

Accreditation

• Accreditation of existing and novel programs will require periodic and ongoing administrative coordination and logistics with external organizations i.e., ABET documentation, scheduling, site visits, budgeting, etc. New standalone majors will require periodic and ongoing administrative coordination with the Provost’s Office i.e., WASC documentation, scheduling, committee scheduling, material reviews, etc. Developing new degrees, minors, and concentrations will require close coordination between the College and the Provost’s Office.

Laboratories and Facilities Budgetary Oversight

• The College will expand the facilities it manages. Construction and safety certifications for the Engineering Garage & Robotics Hangar will include construction timeline coordination with the Office of Environmental Health and Safety (EHS), certification reviews, and procurement activities in coordination with University Operations and Finance. The College may assume facilities (i.e., AI Laboratoryin the future. The Biomechanics and Human Performance Laboratory is expected to increase utilization by the College as well. The OAM will work closely with the Haque College of Engineering and TechnologyLab Supervisor, the Engineering Machinist, and the SSTH Director of Lab Operations & Safety Specialist to ensure timely documentation and procurement compliance. Periodic and ongoing budgetary support for procurement above material thresholds will be required. Collaboration with university EHS, IT, and Risk, etc., is anticipated to ensure compliance with policies and procedures. Coordination support for events conference services, and enrollment marketing is anticipated.

Coordinate Growth Campaigns

• Enrollment marketing and Advancement will expand partnerships with external vendors for PR and marketing. Coordination from the Dean’s Office will be essential for compliance and ongoing budgetary support. Scholarship management is also expected to increase for in-demand majors with historically low national enrollment programs. Marketing and advancement campaigns to drive enrollment will require coordination for strategic communications and tracking from conversions. Establishing and maintaining a well-documented continuous improvement process for campaigns, in partnership with the Manager of Strategic Initiatives and the Recruiter for Technology, and with internal (Biola Marketing Enrollment, Production services) and external (PR and Marketing firms) offices, will be essential.

Grants Reporting

• External grants may increase as Biola expands its programs and national recognition. Administrative support for grants reporting schedules in collaboration with the Dean’s Office, and University offices such as Financial Aid and Advancement will be essential for grants compliance. New federal funding agencies require periodic and ongoing audits (e.g., faculty standing, program reporting, budget deployment), and timely coordination and data-gathering activities will be needed between the Dean’s Office, Financial Aid, and the College.

College of Engineering and Tech Events

• In coordination with the Haque College of Engineering and TechnologyAcademic Coordinator, the OAM will coordinate and schedule a Tech chapel at the start of each Fall and Spring semester. This includes scheduling, announcements, event services, selection of student chapel participants, and the Assoc Dean’s message.
• Additional College of Engineering and Tech events year-round will require planning, coordination, logistics, and promotion support, as needed.

Academic Administration

• Teaching Unit Credit (TUC) analysis, course restructuring and reconciliation
• New course and summer camp logistics, scheduling, budgeting, and marketing coordination
• Curriculum restructuring workflows, Learning Management System communications
• Budget and procurement review, expense management, and approvals
• Internship, Corporate Recruitment Events, and Certification coordination
• Technology Advisory Council logistics, scheduling, budgeting, and workflow coordination
• Prospective student newsletter, division Social Media updates, and recruitment calendar
• Technology scholarship and grant application calendar curation and socialization

QUALIFICATIONS

• Proven experience in academic administration
• Expertise in internal and external assessment and accreditation procedures
• Excellent written and verbal communication skills for executive audiences
• Strong interpersonal skills to build relationships with faculty and industry partners
• Ability to manage multiple projects simultaneously, and prioritize projects by importance as identified by the AD & EA.
• Ability to receive and implement suggestions from the AD & EA
• Ability to self-initiate with minimal oversight and possess exceptional organizational skills e.g., able to multi-task and manage numerous projects, is decisive, detail oriented and can work independently
• Thinks carefully and creatively, accepts challenges, and is an effective problem-solver
• Dependability, integrity with awareness and sensitively for discretion in relation to confidential matters
• Ability to successfully interact with institutional and division constituencies, including staff, faculty, and institutional administrators
• Demonstrated ability to manage, train and supervise staff, as needed
• Effectively assist in managing large-scale finances
• Excellent written and interpersonal communication skills
• Significant experience with word-processing and Google Workforce applications
• Capacity to type 55-60+ wpm

Hiring Range: $70,304.00 - 77,773.00 annual