Academic Services Administrator

University of South Florida; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Retirement plan

Tuition programs for employees

Generous leave

Job summary

The University of South Florida’s College of Public Health seeks an experienced administrator to oversee department operations and business affairs. You will lead office functions and ensure efficient workflows across COPH and USF.

You will coordinate budgeting, recruitment, space planning, compliance and student support, working with COPH leadership to support teaching, research and student success. Strong communication and MS Office proficiency are preferred; a Master’s degree is required.

Qualifications

• This position requires a master's or a bachelor's with relevant experience in education or related field.
• Experience in university administration, budgeting and compliance is preferred.
• Strong communication and collaboration with multiple stakeholders is essential.

Responsibilities

• Provides leadership to departmental operations and coordinates office functions for COPH & USF.
• Manages financial operations including budgets, travel, and procurement compliance.
• Supports recruitment, credentialing, onboarding and staff evaluation processes.
• Supports student lifecycle, course calendar and academic policies as needed.
• Maintains records and generates reports on faculty research, accreditation and program metrics.

Skills

Leadership

Office management

Budgeting

HR coordination

Academic administration

Communication

Education

Master's degree in education or related field

Bachelor's degree in education or related field + 2 years experience

FLSA equivalency: 4 years experience for bachelor's

FLSA equivalency: 6 years experience for master's

Tools

GEMS

FAST

Bulls Marketplace

Archivum

Microsoft Office Suite

Job description

Job Description

This position supports the academic and administrative needs of the College of Public Health's newly established academic departments. The responsibilities of this position will include administrative management and/or coordination of overall department operations, business operations, human capital management, academic and student success, space utilization, search coordination and administrative and academic compliance.

This position supports the academic and administrative needs of the College of Public Health's newly established academic departments. The responsibilities of this position will include administrative management and/or coordination of overall department operations, business operations, human capital management, academic and student success, space utilization, search coordination and administrative and academic compliance.

Responsibilities

• Provides leadership to and directly supports departmental operational needs, including being a liaison with appropriate offices & teams within COPH & USF to meet department goals. Oversees and coordinates office functions, including ensuring office supplies, equipment, and spaces are available and organized for faculty use; develops department business processes to ensure consistency and efficiency; ensures web and marketing materials are current for the department; coordinates departmental meetings and providing administrative support as needed; and provides calendaring and administrative support for the chair as needed.


• Works with the Department Chair and COPH teams to support the financial and business operations of the Department. Including but not limited to development of annual department budgets, monitoring fiscal activity and review of financial reports; ensures compliance with university travel and procurement policies, serve as a resource to guide faculty and staff through required processes; tracks research awards of departmental faculty and supports the department's research mission as requested; coordinates departmental student support allocations and obligations.


• Coordinates support of the department's academic mission with the Chair, department faculty and COPH Academic & Student Affairs, to include: supporting the student lifecycle (recruitment, admissions, retention & student success, graduation); coordination of the academic course calendar; supports academic processes for establishing new courses/curriculum; facilitates as available financial aid and other student support initiatives; supports the course evaluation process as needed; serves as a resource for the chair and faculty as it relates to academic policies and procedures.


• Working with COPH teams and assigned HR business partners, is the primary department liaison to support the recruitment, credentialing, assignment and evaluation of department faculty, staff and student employees. Coordinates any departmental onboarding activities for new team members. Ensures timely completion of state and federal effort reporting. May be responsible for management of subordinate staff or student employees.


• Serves as a resource for the Chair and faculty in terms of COPH & USF policies and procedures. Maintains departmental records and generates reports related to faculty research, accreditation, academic program metrics, financial summaries and personnel. Serves as a liasion with other departments and units, representing the department on committees and work groups.

Qualifications

Minimum:

This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.

6 years of directly relevant experience may be substituted for master's degree.

PREFERRED

Preferred qualifications include a Master's Degree in Public Health, Health Administration, Business or a related field. Proficency in Microsoft Office Suite. Familiarity with USF systems such as GEMS, FAST, Bulls Marketplace and Archivum.

About Us

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state’s 12 public universities.

Working at USF

Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.