Operational Readiness, Activation & Transition Specialist

Port of Seattle; Seattle (WA); Hybrid; USD 62,653 - 84,763; Full time

Benefits offered by this job

Healthcare benefits

Paid vacation

Paid sick leave

Holidays

Pension plans

Subsidized parking

Parental leave

Tuition reimbursement

Work-life balance resources

Job summary

A governmental agency in Seattle is seeking an Operational Readiness, Activation & Transition (ORAT) Specialist to support software systems administration and assist in logistics and process improvement. The ideal candidate will have two years of administrative experience and proficiency in Microsoft Office and SharePoint. This position offers potential for overtime, competitive benefits, and a hybrid work environment.

Qualifications

• Two years of administrative and/or system administration experience.
• Experience with airport/airline operations.
• Ability to obtain a Washington State Driver's License.

Responsibilities

• Serve as software system administrator for ORAT needs.
• Manage system changes and identify analytics opportunities.
• Develop clear communications for stakeholders.
• Support COR managers with activation activities.
• Assist in creating and managing the department budget.
• Manage logistics for workshops and events.
• Lead process improvement initiatives.

Skills

Administrative experience

System administration experience

Proficiency with Microsoft Office Suite

Interpersonal skills

Communication skills

Organizational skills

Education

High school diploma or equivalent

Tools

SharePoint

Salesforce

Job description

Overview

Operational Readiness, Activation & Transition (ORAT) Specialist. This role supports software system administration, communications, and assists the Construction and Operational Readiness (COR) managers with activation, logistics and process improvement.

Responsibilities

• Serve as software system administrator and primary point of contact between system users, external stakeholders, and Citiri development to ensure the software is optimized to meet ORAT needs.


• Manage the rollout of system changes and identify new data sources and analytics opportunities that support ORAT objectives.


• Develop, author, and publish clear, timely, and engaging communications to internal and external stakeholders in support of ORAT construction and operational readiness activities.


• Support the COR managers with activation activities in the software and for opening new facilities, such as guiding familiarization and site tours, coordinating logistics, assisting with operational trials, tracking risks and issues, and more.


• Assist the senior manager in creating and managing the department budget, including purchasing, monitoring, and reconciling expenditures; prepare, process, and track promotional hosting or trade, business and commercial development requests; adhere to the Port’s Central Procurement Office (CPO) policies and procedures.


• Assist with development and procurement of promotional items and gifts for public simulations and events.


• Manage logistics for workshops, special events, and grand openings by collaborating with internal departments and external stakeholders.


• Lead process improvement efforts to identify, plan, and implement initiatives that enhance the effectiveness and efficiency of the ORAT team.

Who you are

• Experienced – You have two (2) years of administrative and/or system administration experience, and two (2) years of experience with airport/airline operations.


• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.


• Technically Savvy – You have proficiency with Microsoft Office Suite, SharePoint, and Salesforce or other project management or scheduling software.


• Interpersonal – You leverage interpersonal skills and technical knowledge to bring people and ideas together to perform effectively and deliver a unifying product.


• Organized – You can manage multiple concurrent projects and priorities typically involving cooperation, time, and support from internal teams and external partners.


• Excellent Communicator – You have effective verbal, written, and active listening skills and can write concise, organized, and clear communications to internal and external customers. You engage others in active, open, and productive dialogue and can communicate and partner effectively to help others understand complex drawings, diagrams, and visions for future facilities and processes.

What else you need to know

• Driver’s License – You will need a valid Washington State Driver’s License, or the ability to obtain one, is required in order to travel locally to project sites.


• Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies.


• Work Environment – You will primarily work in an office environment, and will occasionally work outdoors in all types of weather conditions. You may be exposed to areas of high noise, various hazardous materials, work at heights and/or in confined spaces.


• Hybrid/In-office Setting – This work will take place in a hybrid/in-office setting at Management’s discretion.


• Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.


• Overtime Eligible – You are eligible for overtime pay in this role.


• Security Requirements – You must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.

Salary

• Minimum Salary – 45.48


• Maximum Salary – 61.53

Benefits and Why You'll Love It Here

• Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.


• Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.


• Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.


• Holidays – More than ten days per year to celebrate with family and friends away from work.


• Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.


• Getting to Work – Subsidized parking and a low-cost public transit card, with hybrid work options.


• Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.


• Development – Tuition reimbursement, training, stretch assignments and internal internships, supporting a learning culture.


• Equity, Diversity, and Inclusion – The Port of Seattle values diversity and inclusion and actively works to create a culture where all employees succeed.


• Work-Life Balance – Resources to help you stay healthy and balanced.


• Mission Driven – We are focused on promoting economic opportunities and quality of life in the region.

About the Port

Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here.

Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic development and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity.