Operational Infrastructure Consultant

CAREERS IN NONPROFITS; Oakland (CA); Hybrid; USD 90,000 - 103,000; Part time

Job summary

Careers In Nonprofits is seeking an Organizational Infrastructure Consultant for a Public Policy, Research, and Advocacy organization based in Oakland, CA. This part-time (20–30 hrs/wk), hybrid or remote, temporary/contract assignment begins mid-October 2026 and ends mid-March 2027.

The role translates negotiated contract language into sustainable HR systems, operational workflows, management tools, and compliance processes to ensure consistent contract administration across the organization.

Qualifications

• Bachelor’s degree in HR, business, public administration, labor relations, or related field.
• 5+ years of progressive HR experience with significant labor relations responsibilities.
• Experience implementing collective bargaining agreements or supporting unionized work environments.
• Experience developing HR policies, SOPs, and operational workflows.

Responsibilities

• Translate negotiated contract language into sustainable HR systems, operational workflows, management tools, and compliance processes.
• Develop and deliver management training materials and templates.
• Support contract administration, grievance tracking, and union notification protocols.
• Review HR tools (ADP, Google Workspace) for reporting and recordkeeping alignment.

Skills

HR experience

Labor relations

Collective bargaining

Employee relations

HR compliance

Employment law

Grievance administration

Policy development

Training design

Project management

Education

Bachelor's degree in HR or related field

Tools

Asana

Google Workspace

Microsoft Office

Adobe

ADP

Zoom

Job description

Do you have experience in Human Resources and Labor Compliance? Are you passionate about racial and economic justice?

We are currently in search of an Organizational Infrastructure Consultant for a Public Policy, Research, and Advocacy organization based in Oakland, CA . This is a Part-Time (20-30 hrs./wk.), Hybrid or Remote, Temporary/Contract opportunity. NOTE: The assignment will begin in mid-October and go through mid-March 2027.

ORGANIZATION TYPE: Public Policy, Research, and Advocacy

LOCATION: Oakland, CA

POSITION TITLE: Organizational Infrastructure Consultant

SCHEDULE: Hybrid or Remote; Part-Time (20-30 hrs./wk.)

DURATION: ~6 months (Mid-October through Mid-March 2027)

HOURLY RATE: $65-75/hr. DOE

Is This Your Dream Job? The Organizational Infrastructure Consultant will translate negotiated contract language into sustainable HR systems, operational workflows, management tools, and compliance processes that ensure consistent contract administration across the organization.

Our Ideal Candidate:

• Bachelor’s degree in Human Resources, Business Administration, Public Administration, Labor Relations, or a related field required
• 5 years of progressive Human Resources experience with significant labor relations responsibilities required
• Demonstrated experience implementing collective bargaining agreements or supporting unionized work environments
• Strong knowledge of:

1. Labor relations
2. Collective bargaining agreements
3. Employee relations
4. HR compliance
5. Employment law
6. Grievance administration

• Experience developing HR policies, SOPs, and operational workflows
• Experience creating and facilitating management training programs
• Strong project management, organizational, and process improvement skills
• Advanced proficiency with Asana, Google Workspace, Microsoft Office, Adobe, ADP, and Zoom is required

How You Will Spend Your Time While on Assignment:

++Phase 1: Workflow Mapping & Compliance Tracking Systems (October — November 2026)++

• Audit all tentative agreements (TAs) reached during bargaining to identify operational triggers, compliance deadlines, and recurring administrative requirements
• Establish standard operating procedures (SOPs) and digital tracking mechanisms for contractual notification windows, mandatory union disclosures, status changes, and employee information updates
• Build formal intake, documentation, and step-by-step grievance tracking protocols aligned with the negotiated dispute resolution language
• Review existing HR tools in ADP and Google Workspace to configure necessary reporting and recordkeeping protocols for unit and non-unit positions

++Phase 2: Management Toolkits & Training Materials (December 2026 — January 2027)++

• Develop a practical CBA Implementation Guide for supervisors and department heads, translating contract language into clear, daily management rules
• Create standardized templates for performance feedback, progressive discipline, leaves, and union notices to ensure consistent application across all divisions
• Draft and deliver interactive training modules for non-union managers, focusing on contract interpretation, avoiding common unfair labor practice risks, and maintaining constructive labor-management relations

++Phase 3: Live System Testing & Permanent Role Integration (January — March 2027)++

• Partner directly with the incoming Senior Manager of HR & Compliance starting in early January 2027 to transition knowledge, review active tracking systems, and hand off operational workflows
• Conduct dry runs of contract administration workflows, grievance handling scenarios, and union notification protocols with the HR leadership team
• Provide advisory support to the Associate Director of HR on post-ratification implementation priorities, initial joint labor-management committee setups, and ongoing labor operations
• Key Deliverables

++The consultant will be expected to produce and finalize the following tangible assets during the contract period:++

• CBA Operational Matrix: A central tracking tool detailing every contractual obligation, responsible party, deadline, and required administrative action
• Union Notification & Disclosure Protocol: A secure, confidential workflow for generating and tracking all required employer notices to the union
• Supervisor Contract Management Toolkit: A complete manager guide containing plain-language contract summaries, workflow diagrams, and standard templates
• Management Training Curriculum: Slides, scenario worksheets, and reference guides used for supervisor orientation and ongoing contract compliance
• HR Team Handoff Protocol: Complete documentation and training materials used during the January to March 2027 overlap to fully onboard the permanent Senior Manager of HR & Compliance

We’d love to hear from you.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.