Operating Room Scheduler

WVU Medicine; Fairmont (WV); On-site; USD 42,000 - 54,000; Full time

Job summary

WVUH West Virginia University Hospitals is seeking an OR Scheduler to monitor and coordinate operating room schedules, confirm case details, and ensure efficient block utilization across locations. This role requires strong communication and familiarity with medical terminology, with a typical 40-hour week and on-site work in Fairmont, WV.

Responsibilities include coordinating with surgeons, staff, and service lines, entering anesthesia assignments, generating daily schedules, and maintaining

Qualifications

• High school graduate or equivalent.
• State criminal background check and Federal (if applicable).

Responsibilities

• Monitor vendors, students, and reps, ensuring documentation before entering restricted areas.
• Assist in scheduling urgent and emergent surgeries/procedures.
• Coordinate equipment needs and contact service line coordinators for issues.
• Maintain control over OR schedule and review procedure lengths with surgeons.
• Work with Service Line Coordinators on OR schedules and case placement.
• Receive and document staffing phone calls.
• Create and verify OR surgical procedures.
• Monitor, audit, and document Temptrak.
• Ensure complete documentation for medical concerns (e.g., allergies).
• Initiate emergency staff call-in processes and log callbacks.
• Print peri-procedure related documentation.
• Transport equipment and specimens as needed.
• Generate daily schedules and end-of-shift reports.
• Enter and update Anesthesia Assignments when appropriate.

Skills

Communication

Medical terminology

Education

High school diploma

Tools

Microsoft Office

Patient Information System

Job description

## Operating Room SchedulerApplylocations: Fairmont Medical Center: Ruby Memorial Hospital (WVUH)time type: Full timeposted on: Posted Todayjob requisition id: JR26-42134## Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position.Monitors OR Scheduled cases to ensure availability and accurate scheduling. Run equipment checks for all scheduled cases. Coordinates scheduled cases to effectively manage block utilization. Communication amongst staff, surgeons, outside schedulers, and outside entities necessary to the OR.**MINIMUM QUALIFICATIONS****:****EDUCATION, CERTIFICATION, AND/OR LICENSURE:**1. High school graduate or equivalent. 2. State criminal background check and Federal (if applicable), as required for regulated areas.**PREFERRED QUALIFICATIONS****:****EXPERIENCE:**1. One (1) year of medical office experience with scheduling responsibilities. **CORE DUTIES AND RESPONSIBILITIES:** The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.1. Monitor vendors, students, and reps, ensuring they have the correct documentation before entering a restricted area.2. Assists in scheduling urgent and emergent surgeries/procedures.3. Coordinates internal and external equipment needs for case(s) by assigning OR Equipment and contacting service line coordinators with issues. Communicate with appropriate staff when procedures require special equipment. May be required to complete to log and maintain defective equipment and sign out borrowed equipment.4. Maintain control over the OR schedule, close scheduling shortfalls or gaps, and review the length of specific procedures with specific surgeons to ensure optimal OR time utilization. Monitors daily schedule for OR availability and potential issues to be discussed with OR staff coordinators and management. Informs the proper departments and OR Staff for add-on cases and cancellations. 5. Work closely with Service Line Coordinators and Charge staff with OR schedules and case placement.6. Receive and document staffing phone calls.7. Create and verify OR surgical procedures.8. Monitor, audit, and document Temptrak. Report findings if needed.9. Monitors for complete documentation for medical concerns (i.e., allergies, MH, latex, etc.)10. Initiates emergency staff call-in processes: logs call-back times as required by service11. Prints peri-procedure-related documentation for surgeries/procedures12. May transport equipment/human tissue/blood/specimens to and from departments as needed.13. Generates daily schedules and reports for distribution. Provides complete end-of-shift report.14. Enter and update Anesthesia Assignments when appropriate and required for assigned area.15. Provides operating room scheduling support for various departments**PHYSICAL REQUIREMENTS:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Ability to sit for extended periods of time.2. Hearing (aid permitted) – Must be able to function without the use of lip reading.3. Visual acuity (corrected) – Keen for both distant and near objects/individuals (i.e., ability to read small print).**WORKING ENVIRONMENT:** The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Standard office environment.2. Computer Software/Systems include but are not limited to:* Microsoft Office Professional Suite (Outlook, Word, Excel, Access)* Internet Explorer* Patient Information System**SKILLS AND ABILITIES:**1. Strong written and verbal communication skills.2. Familiarity with medical terminology.**Additional Job Description:**Orientation and training will be required at multiple locations including but not limited to: GI scheduling office in Morgantown, Children's Hospital in Morgantown, and Main OR Desk at Ruby Memorial in Morgantown.**Scheduled Weekly Hours:**40**Shift:****Exempt/Non-Exempt:**United States of America (Non-Exempt)**Company:**WVUH West Virginia University Hospitals**Cost Center:**1506 WVUH FMT Surgical Services**Address:**1325 Locust AvenueFairmontWest Virginia**Equal Opportunity Employer**West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.