Onsite Wellness Operations Administrator

Dreamclinic Massage & Acupuncture; Seattle (WA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health insurance (50% company-paid)

Paid vacation & sick leave

Wellness credits for massage/acupunct.

Staff discounts

Job summary

Dreamclinic is a Seattle-based wellness provider seeking an Onsite Division Administrator. The role supports corporate and individual clients, maintains scheduling and staffing, and ensures smooth operations across our Onsite Division.

This full-time onsite position offers 30-40 hours/week with starting pay of $25/hour. Benefits include health insurance, vacation, wellness credits for massage/acupuncture, and staff discounts.

Qualifications

• Client-focused: anticipates and meets customer needs.
• Highly organized: excels in fast-paced multitasking environments.
• Solution-oriented: positive, creative problem-solver.
• Reliable: dependable for time-sensitive tasks like billing; communicates when backup is needed.
• Proactive: works well independently and in a team; takes initiative.
• Wellness-driven: passion for natural health and therapeutic massage.
• College degree and 2+ years in customer service preferred.

Responsibilities

• Billing: manage client invoicing, payments, and follow-ups.
• Customer Service: respond to calls, texts, and emails; provide quotes and book appointments.
• Team Communications: share updates on events and staffing changes.
• HR Support: onboarding, paperwork, policies, and supplies.
• Operations Support: maintain scheduling systems; organize onsite materials; occasional client-site travel.

Skills

Client focus

Highly organized

Solution oriented

Reliable

Proactive

Wellness minded

Education

College degree

Tools

Google Calendar

Full Slate

iPad

Job description

Dreamclinic is a Seattle-based wellness provider seeking an Onsite Division Administrator. The role supports corporate and individual clients, maintains scheduling and staffing, and ensures smooth operations across our Onsite Division.

This full-time onsite position offers 30-40 hours/week with starting pay of $25/hour. Benefits include health insurance, vacation, wellness credits for massage/acupuncture, and staff discounts.