Onsite Office Administrator

Associations, Inc.; Sarasota (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading property management company seeks an Onsite Office Administrator to enhance team operations in Sarasota, FL. This role involves providing administrative support, managing communications, and ensuring smooth day-to-day activities. The ideal candidate will have strong customer service skills and proficiency in Microsoft Office.

Benefits

Medical insurance

Dental insurance

Vision insurance

401k

Disability insurance

Support with wellness initiatives

Qualifications

• Proficient in Microsoft Office products (Word, Excel, Outlook).
• Professional customer service and communication skills.
• Ability to manage time, prioritize, and meet deadlines.

Responsibilities

• Provide crucial administrative support to the property management team.
• Manage calendars, schedule appointments, and coordinate meetings.
• Build positive relationships with clients, tenants, and vendors.

Skills

Microsoft Office

Customer Service

Communication

Education

High School Diploma or GED

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as The Onsite Office Administrator and contribute to the efficient operations of our team. We are looking for a professional and dedicated administrative professional to be the face of one of our beautiful Sarasota, FL community and provide essential administrative support to our property management team and residents.

What We Offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How Our Employees Make an Impact:

Our Office Administrator are the heart of our property management operations, making a significant impact through:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Requirements

Requirements:

• Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.