Onsite Military Medical Records & Readiness Coordinator

Paragone Solutions, Inc; Topeka (KS); On-site; USD 42,000 - 66,000; Full time

Job summary

Paragone Solutions, Inc. seeks an Administrative Care Coordinator to support the Kansas Army National Guard’s case management team by maintaining medical records, coordinating appointments, and ensuring regulatory compliance across HIPAA and DoD policies.

The role requires proficiency with Army systems (MODS, MEDCHART, MEDPROS, MPDV) and contributes to medical boards, deployment readiness, and service member transitions. Onsite schedule is Mon-Fri, 7:00am–5:00pm.

Qualifications

• Associate degree required; field of sciences, business, or medical care preferred.
• Minimum 2 years of experience in health care coordination or related area.
• Experience working with community agencies.
• Experience working with military personnel.

Responsibilities

• Track medical status and scheduled appointments for all assigned Soldiers.
• Document communications with Soldier, unit, and military provider.
• Maintain Soldier medical records per HIPAA and Privacy Act requirements.
• Utilize DoD/Army web systems (MODS, MEDCHART, MEDPROS) to review actions.
• Prepare medical board packets and readiness documents.
• Obtain Soldier signatures on information release forms.
• Perform MEDCHART voucher system actions as needed.
• Enter MEDPROS data and use MPDV within 5 business days.
• Review cases at receipt, upon status changes, and every 30 days until resolution.
• Ensure medical status is current for readiness events and transitions.
• Monitor MEDPROS for completed/updated services and status.
• Track appointments and remind unit/Soldier of upcoming visits.
• Scrub EHRs and hard-copy records ahead of readiness events.
• Ensure proper disposition of medical records after transfers or retirement.
• Provide transfer documents to the DSS within seven days after month-end.

Skills

Health care coordination

Regulatory compliance

Attention to detail

Communication

Education

Associate degree in sciences, business, or medical care

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Adobe

Job description

Paragone Solutions, Inc. seeks an Administrative Care Coordinator to support the Kansas Army National Guard’s case management team by maintaining medical records, coordinating appointments, and ensuring regulatory compliance across HIPAA and DoD policies.

The role requires proficiency with Army systems (MODS, MEDCHART, MEDPROS, MPDV) and contributes to medical boards, deployment readiness, and service member transitions. Onsite schedule is Mon-Fri, 7:00am–5:00pm.