Onsite HR Onboarding Coordinator (Brooklyn)

Ultimate Care; New York (NY); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Paid Time-Off

Medical Coverage

Vision

Dental Benefits

401k Retirement plan + Employer Match

Voluntary Life

Job summary

Ultimate Care is seeking an onboarding specialist to support YELM US Associates’ licensed home care agencies. This on-site role in Brooklyn, NY, offers a $25-$27/hour compensation and a Monday–Friday schedule from 9:00 AM to 5:00 PM.

Responsibilities include caregiver onboarding, I-9 and E-Verify compliance, orientation, data entry, and cross-team collaboration to ensure timely and compliant hiring. Bilingual skills are a plus, with strong attention to detail and organization critical.

Qualifications

• Minimum of 2-3 years of experience in HR onboarding, compliance, or home care operations.
• Bilingual in Spanish/Creole and English is a plus.
• Strong familiarity with home care regulatory requirements, I-9 and E-Verify processes, and CHRC workflows.
• Experience working with ATS and caregiver management systems preferred.
• Exceptional attention to detail.
• Strong organizational and time-management skills.
• Ability to manage high-volume onboarding in a fast-paced environment.
• Clear written and verbal communication skills.
• Strong judgment with appropriate escalation awareness.
• Ability to enforce standards while maintaining professionalism and empathy.

Responsibilities

• Onboarding & Intake Management: Coordinate caregiver onboarding from intake through start eligibility, collect, review, and verify all required pre-employment documentation, ensure documentation meets DOH, DOL, and internal policy standards.
• Work Authorization & Eligibility: Complete and review I-9 documentation in compliance with federal regulations, submit and track E-Verify cases within required timelines, verify caregiver presence and status in the CHRC system prior to start, initiate fingerprinting when required and monitor determination status, confirm caregivers are eligible to begin working prior to operational handoff.
• Orientation & System Entry: Determine orientation eligibility and track completion, validate hire and start dates for accuracy and compliance, ensure caregiver records are accurately entered and maintained in applicable internal systems and trackers.
• Collaboration & Communication: Work closely with Nursing and Compliance teams to resolve onboarding barriers, provide timely updates on caregiver readiness and onboarding status, escalate onboarding delays, documentation deficiencies, or compliance risks to leadership as appropriate.

Tools

ATS

Caregiver management systems

Job description

Ultimate Care is seeking an onboarding specialist to support YELM US Associates’ licensed home care agencies. This on-site role in Brooklyn, NY, offers a $25-$27/hour compensation and a Monday–Friday schedule from 9:00 AM to 5:00 PM.

Responsibilities include caregiver onboarding, I-9 and E-Verify compliance, orientation, data entry, and cross-team collaboration to ensure timely and compliant hiring. Bilingual skills are a plus, with strong attention to detail and organization critical.