Onsite Facilities & Operations Lead – Projects & Budget

Newmark Group; Reston, Northern (VA, KY); Hybrid; USD 85,000 - 115,000; Full time

Job summary

Newmark Group, Inc. is seeking an experienced Facility Manager to oversee day-to-day administration of policies, procedures, and programs for a well-managed portfolio of building(s) in Reston, VA. The role emphasizes occupant needs, quality programs, and client goals within the Master Service Agreement.

The position is onsite in Reston, VA, and requires strong leadership, budget, and multi-project management, with a focus on safe, efficient operations and excellent customer service.

Qualifications

• Minimum 5 years facilities management experience.
• Facilities management certification preferred (e.g., IFMA Certified Facility Manager).
• Strong verbal and written communication skills.
• Ability to manage multiple projects simultaneously and make sound, timely decisions.
• Proficiency with Microsoft Outlook, Word, PowerPoint and Excel.

Responsibilities

• Thrive in a fast-paced environment, effectively prioritizing competing demands, responding to changing client needs, and maintaining high service levels and attention to detail across day-to-day operations and multiple concurrent projects.
• Manage facility projects from planning through completion, including office moves, furniture reconfigurations, space planning, renovations, maintenance initiatives, and other local, regional, and national projects designed to improve processes, enhance the workplace, increase efficiency, and streamline operations.
• Oversee daily workplace and facility operations, including mailroom, office services, workplace operations, space utilization, furniture, and related services, while maintaining the interior and exterior condition, appearance, functionality, and overall operation of managed properties.
• Develop and manage operating budgets, including planning, forecasting, expense tracking, variance analysis, cost control, and identifying cost-saving opportunities while maintaining service quality and client expectations.
• Lead, develop, and manage facilities staff, providing clear direction, establishing performance and development goals.
• Build and manage strong vendor and service-provider relationships, including vendor selection, contract negotiations, service agreements, performance management, issue resolution, and ensuring work is completed safely, on time, within budget, and to agreed-upon standards.
• Maintain strong client, landlord, managing agent, vendor, and occupant relationships, providing consistent communication regarding property conditions, operations, projects, service levels, and business needs while delivering a high level of customer service.
• Establish and maintain operational disciplines, processes, controls, and auditing procedures for managed functions in accordance with company and client policies, standards, and requirements.
• Develop and execute preventive and ongoing maintenance programs for interior and exterior building systems and facilities, supporting reliable operations, property appearance, safety, and customer satisfaction.
• Collaborate with clients on sustainability and Green Initiatives, supporting programs that improve environmental performance, operational efficiency, and workplace sustainability.
• Participate in client, account, vendor, and internal meetings and activities as directed by account management and perform other duties and special projects as assigned.

Skills

Facilities management

Vendor management

Project management

Team leadership

Communication skills

Education

IFMA Certified Facility Manager

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Newmark Group, Inc. is seeking an experienced Facility Manager to oversee day-to-day administration of policies, procedures, and programs for a well-managed portfolio of building(s) in Reston, VA. The role emphasizes occupant needs, quality programs, and client goals within the Master Service Agreement.

The position is onsite in Reston, VA, and requires strong leadership, budget, and multi-project management, with a focus on safe, efficient operations and excellent customer service.