Onsite Event Specialist

Boston Catering & Events; Mountain View (CA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid parental leave

401k

Tuition reimbursement

Paid time off

Year-end holiday closure

Job summary

Maritz is seeking an Onsite Event Specialist to lead end-to-end event execution at client sites. You will be the primary onsite contact, coordinating with catering, AV, security, and transportation partners to ensure flawless service delivery.

This role requires hands-on event support, including demos, surveys, and documentation, while managing on-site logistics and VIP interactions. Ideal candidates have a Bachelor’s degree or equivalent, 2+ years in event management, and strong communication

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 2 years of experience in meeting/event management or a related industry.
• Ability to learn new technology solutions and work with multiple systems.
• Strong communication, teamwork, and leadership skills.
• Proficiency in G Suite and Microsoft Office tools with the ability to learn new technology quickly.
• Ability to thrive in an agile, continuously changing environment.
• Physical ability to handle onsite demands, including standing and lifting.
• Nice to Have: experience leading a team; VIP/high-touch event management experience.

Responsibilities

• Act as the primary onsite contact for events, coordinating with catering, AV, security, and transportation partners.
• Provide day‑of‑event support, including on‑call/onsite coverage, product demos, and capturing surveys/photos.
• Conduct staff meetings, space walkthroughs, and briefings as needed.
• Manage onsite logistics for registration, rooms, hospitality desk, F&B, activities, meetings, technology, and VIP handling.
• Implement crisis management procedures and ensure communication plans are in place.
• Serve as liaison to clients for onsite event logistics and keep stakeholders informed of changes.
• Collaborate with teams to define solutions and ensure the best event experience for clients and guests.

Skills

Communication

Leadership

Teamwork

Learning agility

Adaptability

Education

Bachelor’s degree or equivalent

Tools

G Suite

Microsoft Office

Job description

# Onsite Event SpecialistMaritz · Anchorage, Alaska · Posted 4 days agoFull-Time Apply Now Share:## About this roleWhere Human Connection Fuels PossibilityAt Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do.Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business.That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.We have a passion for excellence and genuine care for the people making it possible.The Onsite Event Specialist serves as the primary point of contact during events, ensuring smooth onsite execution and exceptional service delivery. This role involves managing all event logistics, coordinating with service partners, and acting as a liaison between clients and internal teams. You'll provide consultative support, resolve issues quickly, and maintain clear communication to deliver outstanding event experiences.What You'll Be DoingAct as the primary onsite contact for events, coordinating with catering, AV, security, and transportation partners.Provide day‐of‐event support, including being on‐call or onsite, running product demos, and capturing event documentation (surveys, photos).Conduct staff meetings, event space walkthroughs, and briefings as needed.Manage onsite logistics for registration, rooms, hospitality desk, food & beverage, activities, business meetings, technology, and VIP handling.Implement crisis management procedures and ensure communication plans are in place.Serve as liaison to clients for onsite event logistics and keep all stakeholders informed of changes.Collaborate with teams to define solutions and ensure the best event experience for clients and guests.What You'll BringBachelor’s degree or equivalent experience.Minimum of 2 years of experience in meeting/event management or a related industry.Ability to learn new technology solutions and work with multiple systems.Strong communication, teamwork, and leadership skills.Proficiency in G Suite and Microsoft Office tools with the ability to learn new technology quickly.Ability to thrive in an agile, continuously changing environment.Physical ability to handle onsite demands, including standing and lifting.Nice to HaveExperience leading a team.Prior experience in high-touch client or VIP event management.Working Logistics & Things You Should KnowThis is an Onsite role, locations available: Mountain View, CATravel requirements: Minimal (as needed for events).The total compensation range for this position is $60,000-$70,000, determined based on experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.DISCLAIMERThis job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!View all details at: www.MaritzBenefits.comMaritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to [e-mail].