Onsite Assistant Community Manager (Pennbrooke HOA)

RealManage, LLC; Leesburg (FL); On-site; USD 58,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Education Reimbursement

401K match after 1 year

Employee Assistance Program (EAP)

Job summary

RealManage Elevated Onsite, a division of RealManage, seeks an Onsite Assistant Community Manager for Pennbrooke HOA in Leesburg, FL. This full-time role supports the Community Manager in operations, governance, and resident services.

The position requires at least two years of HOA management experience, valid driver's license, and strong leadership and communication skills. Florida LCAM or related credentials are preferred. Compensation is $58,000–$60,000 per year with comprehensive benefits.

Qualifications

• Minimum two years of HOA management experience.
• Florida LCAM preferred.
• CMCA, AMS, or PCAM credentials preferred.
• Valid driver’s license and reliable transportation.
• Bilingual (Spanish/English) preferred.
• Ability to interpret financial statements and budgets.
• Experience in active-adult or large-scale HOA communities.

Responsibilities

• Assist the General Manager in daily administration and operations.
• Coordinate operational initiatives and activities with boards and staff.
• Prepare Board packets, notices, and meeting materials.
• Conduct community inspections and manage architectural review.
• Oversee maintenance, pools, facilities, and preventative programs.
• Track contract renewals, bids, and vendor performance.
• Assist with budgets, financial reporting, and reserve planning.

Skills

Leadership

Customer service

Communication

Financial statement interpretation

Budgeting

Organization

Project management

Education

Bachelor’s degree in Business Administration, Public Administration, Community Association Management, or related field

Florida LCAM preferred

CMCA, AMS, or PCAM credentials preferred

Job description

Role: Onsite Assistant Community ManagerLocation: Leesburg, FLCommunity: Pennbrooke HOAPay Range: $58,000 - $60,000 per yearJob Type: Full TimeCompany SummaryRealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.RealManage Elevated Onsite is a values-based company with the following values as our guiding principles:Integrity: we always do the right thing.Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.Selflessness: more than teamwork; we are part of something special and much larger than any of us.Personal Relationships: we are a professional services company; people do business with people they like.Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued.Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities.RealManage has earned the prestigious Certified recognition from Great Place to Work, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.Community SummaryRole SummaryThe Assistant Community Manager serves as the second-ranking management professional within the Association and assists the Community Manager in administration, operations, maintenance oversight, governance, financial management, and resident services.This position reports directly to the Community Manager and works closely with the Board of Directors, department managers, residents, vendors, and administrative staff.ResponsibilitiesLeadership and Community OperationsAssist the General Manager in daily administration and operationsServe as Acting General Manager when designatedCoordinate operational initiatives and departmental activitiesBoard Governance and Administrative SupportPrepare Board packets, notices, and meeting materialsAttend Board, annual membership, and committee meetingsMaintain corporate records and governing documentsCompliance Administration and Architectural ReviewConduct community inspections and manage compliance trackingAdminister architectural review applications and approvalsCoordinate homeowner appeals and compliance hearingsUtilize personal vehicle and maintenance cart for work transportationMaintenance and Facilities OversightAssist with oversight of common areas, amenities, pools, and facilitiesCoordinate preventative maintenance programs and inspectionsMonitor maintenance performance and work ordersVendor and Contract ManagementTrack contract renewals and vendor performanceSolicit bids and prepare bid comparison analysesMaintain vendor records and insurance certificatesFinancial AdministrationReview and code accounts payable transactionsAssist with budgets, financial reporting, and reserve planningCollect resident paymentsRisk Management and Insurance AdministrationAssist with insurance programs, claims management, and incident reportingSupport risk management and safety initiativesKnowledge, Skills, and AbilitiesStrong leadership, customer service, and communication skillsKnowledge of HOA governance and Board operationsAbility to interpret financial statements and budgetsStrong organizational and project management abilitiesDisclaimerThis description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on Board direction and community needs. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.Minimum two years of HOA management experience requiredFlorida LCAM preferredCMCA, AMS, or PCAM credentials preferredValid driver’s license, clean driving record, and reliable transportation requiredBilingual (Spanish/English) preferredAbility to interpret financial statements and budgetsBachelor’s degree in Business Administration, Public Administration, Community Association Management, or related field preferredExperience in active-adult or large-scale HOA communitiesPhysical RequirementsAbility to sit for prolonged periods at a desk and work on a computer.Ability to occasionally stand, walk, bend, or reach as needed.Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies).Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.Visual acuity to read printed materials, spreadsheets, and computer screens.Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.Ability to work in a standard office environment with moderate noise levels.Ability to work a standard schedule, with occasional extended hours as required.RealManage is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to apply for this position or perform essential job functions, please contact Human Resources at [e-mail] and Benefits$58,000 - $60,000 per yearBenefits IncludeMedical Insurance - Company will pay the premium for Employee Only Tier on the HSA planDental InsuranceVision InsuranceLife and Disability InsuranceHSA (Required High-Deductible Medical Plan to be eligible)FSA account for health-related expensesFSA account for dependent care expensesEducation Reimbursement for industry related classes401K match after 1 yearEmployee Assistance Program (EAP)EEO & Values StatementRealManage is a values‑based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.