Onsite Administrative Coordinator for Government Contracts

Chugach Alaska Corporation; Northern (KY); Hybrid; USD 100,000 - 110,000; Full time

Job summary

Chugach Government Solutions is seeking an Administrative Assistant to provide direct administrative support to the Project Manager and Task Order Manager for IDIQ repair, replacement, and construction task orders. This on-site role requires coordinating communications, maintaining documentation, and ensuring timely task order execution with government personnel.

The position includes scheduling, reporting, and meeting logistics, with a pay rate of $50.01 per hour and strong emphasis on

Qualifications

• High school diploma or GED required.
• At least 3 years experience supporting senior leadership.
• Experience handling confidential information and generating correspondence.
• Ability to operate office equipment (phones, copiers, fax, printers, computers).
• U.S. Citizenship and valid state driver’s license required.
• Ability to lift 50 pounds.
• Proficient in Microsoft Office applications.

Responsibilities

• Serves as liaison between the Task Order Manager, Project Manager, staff, subcontractors, and government CORs, ensuring timely communication.
• Supports task order development, proposals, cost documentation, schedules, deliverables, and change requests.
• Prepares agendas, minutes, and materials for planning meetings and status reviews.
• Maintains contract-related records, purchasing, milestones, and reporting files.
• Coordinates cross-department communications to support contract execution and timelines.
• Assists with reports and responses for government representatives or leadership.
• Supports the Call Center by routing urgent government requests.
• Manages calendars, meetings, site visits, and daily workflow for managers.

Skills

Administrative support

Microsoft Office

Time management

Organizational skills

Communication

Discretion/confidential handling

Multitasking

Detail-oriented

Team coordination

US Citizenship

Driver's license

Physical strength 50 lbs

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Chugach Government Solutions is seeking an Administrative Assistant to provide direct administrative support to the Project Manager and Task Order Manager for IDIQ repair, replacement, and construction task orders. This on-site role requires coordinating communications, maintaining documentation, and ensuring timely task order execution with government personnel.

The position includes scheduling, reporting, and meeting logistics, with a pay rate of $50.01 per hour and strong emphasis on