Online Virtual Scheduling Assistant – Remote

Destination Knot; New York (NY); Remote; USD 40,000 - 65,000; Full time

Job summary

A leading travel company seeks an Online Virtual Scheduling Assistant to facilitate the organization of travel advisors' schedules. This fully remote position is designed for detail-oriented individuals proficient in time management and client communication. Candidates will benefit from a flexible work schedule and growth pathways in the travel industry.

Benefits

Flexible work schedule

Training and ongoing support

Performance-based incentives

Access to travel benefits and discounts

Qualifications

• Strong time management and organization skills are essential.
• Excellent written and verbal communication required.
• Prior experience in scheduling or admin roles is a plus.

Responsibilities

• Coordinate and manage calendars for multiple travel advisors.
• Schedule client consultations and supplier meetings.
• Send reminders and follow-ups for scheduled appointments.

Skills

Time Management

Organization

Communication

Multitasking

Tools

Google Calendar

Scheduling Tools

Email Platforms

Job description

Job Title: Online Virtual Scheduling Assistant – Remote

Company: Destination Knot

About Us:

Destination Knot is a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.

Job Description:

We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.

Key Responsibilities:

Coordinate and manage calendars for multiple travel advisors

Schedule client consultations and supplier meetings

Send reminders and follow-ups for scheduled appointments

Track and organize important deadlines and travel milestones

Support trip timeline management (e.g., payment schedules, document delivery dates)

Communicate professionally with clients and team members

Qualifications:

Strong time management and organization skills

Excellent written and verbal communication

Comfortable using Google Calendar, scheduling tools, and email platforms

Ability to multitask and work independently in a remote setting

Prior experience in scheduling, admin, or customer service is a plus

Enthusiasm for travel is a bonus but not required

What We Offer:

Remote, flexible work schedule ideal for work-life balance

Training and ongoing support from a collaborative team

Income-earning potential through administrative project support and performance-based incentives

Growth pathways into roles in travel planning or operations

Access to travel industry benefits and discounts following completion of training

How to Apply:

If you love staying organized, enjoy helping others succeed, and want a flexible remote role in a growing travel company, we’d love to hear from you. Apply today and join the Destination Knot team!

$40,000 - $65,000 a year