Onboarding Specialist I - Human Resources

Mount Sinai Morningside; New York (NY); On-site; USD 66,000 - 68,000; Full time

Job summary

Mount Sinai Health System is seeking an Onboarding Specialist I in New York to manage the full onboarding cycle for selected candidates and deliver exceptional service to new hires.

The role involves collecting and analyzing background information, ensuring compliance, and coordinating with recruiters and background vendors to deliver a seamless onboarding experience.

Qualifications

• Bachelor's Degree preferred or equivalent related experience and education.
• 6 months of Recruitment and Staffing experience on-boarding new hires.

Responsibilities

• Manage full-cycle pre-employment onboarding for selected candidates.
• Collect and analyze background information for all potential hires.
• Ensure compliance and quality assurance in background checks.
• Improve onboarding processes to ensure a seamless experience.
• Coordinate with recruiters and background vendors; verify documentation.
• Schedule EHS and employee physicals/drug screens.
• Verify licensure/certifications and eligibility for employment.
• Communicate status with Hiring Managers and new hires.
• Maintain standard onboarding practices and procedures.
• Perform other related duties as required.

Skills

Recruitment experience

Onboarding

Education

Bachelor's degree or equivalent

Job description

Description

Job Description

The Onboarding Specialist I manage the full cycle pre-employment on-boarding process for final selected candidates, and provide the highest level of customer service to all new hires.

The Onboarding Specialist I collects, analyzes background information from applications submitted by all potential new hires. This involves all aspects of the background check process including meeting compliance and quality assurance standards. The Onboarding Specialist I execute strategies that improve the overall on-boarding management process and ensure a seamless on-boarding experience.

Responsibilities

• Manages the receipt of all required documents from potential new hires such as employment applications, educational documents, references, resumes, disclosure and consent forms, certificates of disposition, licenses, certifications and PSVs related to background checks.
• Analyzes data from the submitted applications to ensure completion and accuracy prior to releasing to background screening company.
• Partners with Recruiters and advises on falsification of records or disqualification of employment leading to rescinding offers.
• Maintains/updates demographics and schedule EHS appointment for new employee physicals and drug screens.
• Ensures candidate licensure/certifications are current and up-to-date. Determines legitimacy of documentation submitted by the candidate to ensure eligibility for employment.
• Communicates with Background Vendor Investigators when background check reports are still pending, and makes inquiries regarding the reasons for delays and alerts.
• Communicates with International Personnel Staff for verification of International Employees clearance status.
• Responds to Hiring Managers and Prospective New Hires with updates of employment status.
• Ensures compliance with standard onboarding practices and procedures.
• Performs other related duties as required.

Qualifications

• Bachelors Degree preferred or equivalent related experience and education.
• 6 months of Recruitment and Staffing experience on-boarding new hires.

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About The Mount Sinai Health System

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $68000 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.