Administrative Manager - Ambulance Service - Full Time/Days

Mount Sinai Medical Center; New York (NY); On-site; USD 66,000 - 98,000; Full time

Job summary

Mount Sinai Health System seeks an experienced operations executive to oversee administrative, operational, and financial activities across a department or division. The role ensures day-to-day coordination, staffing, and policy administration within MSMC guidelines and regulatory standards.

The position requires a bachelor's in business-related field (masters preferred) and 5+ years of related experience in budgeting, contracts, and grant administration, with strong leadership and

Qualifications

• Bachelors degree in business related field or combination of equivalent experience and education. Masters degree preferred.
• 5+ years of related business experience with competency in applying general personnel practices, accounting and budgeting principles and coordination of one or more major administrative functions.

Responsibilities

• Establishes major schedules, task assignments and allocation of manpower, space and equipment to ensure conformance with departmental goals and objectives.
• Administers departmental contracts and grants in accordance with MSMC policies and sponsors requirements regarding the maintenance of records, reports, controls and conditions governing expenditure of funds.
• Recommends changes in operational policies and procedures to ensure compliance with the organizations guidelines and ensures activities are in compliance with federal, state and local regulations.
• Assists in the determination of fiscal requirements and prepare budgetary recommendations; monitors, verifies and reconciles expenditure of budgeted funds.
• Maintains liaison with all levels of administration, faculty and outside organizations to coordinate operational activities and facilitate resolution of problems.
• Prepares operational and financial reports and analyses with progress, adverse trends and recommendations.

Skills

Operations management

Budgeting

Staffing

Policy administration

Financial reporting

Education

Bachelor's degree in business related field

Master's degree preferred

Job description

Description

Responsible for oversight of the administrative, operational and financial activities of a department, medical care unit or division, typically two or more areas. Ensures the successful coordination and delivery of the day-to-day operations, including staffing and administration of policies and procedures.

Responsibilities

1. Establishes major schedules, task assignments and allocation of manpower, space and equipment toensure conformance with departmental goals and objectives.
2. Administers departmental contracts and grants in accordance with MSMC policies and sponsors requirements regarding the maintenance of records, reports, controls and conditions governing expenditure of funds.
3. Recommends changes in operational policies and procedures to ensurecompliance with the organizations guidelines. Ensures activities are incompliance with federal, state and local regulations and/or guidelines.
4. Assists in the determination of fiscal requirements and prepare budgetary recommendations; monitors, verifies and reconciles expenditure of budgeted funds.
5. Ensures the adherence to budget parameters.
6. Maintains liaison with all levels of administration, faculty and/or outside organizations to coordinate operational activities, to accomplish directives and to facilitate the resolution of problems.
7. Prepares operational and financial reports and analyses. Setting forth progress, adverse trends and appropriate recommendations or conclusions.
8. Serves as the departments liaison with administrative and professionalstaff regarding MSMC policies and procedures, personnel administration, grantadministration and budgetary preparation and control.
9. Interpretsand administers personnel policies such as hiring, performance appraisals, training,and staff disciplinary activity and salary recommendations.
10. Ensures compliance with federal, state and local regulations regarding equal pay and equal employment.
11. Assists in the planning of short and long-range goals for thedepartment, unit or division. Prepares and evaluates proposals to implementnew programs and expand existing ones.
12. Assists in theimplementation of quality assurance programs and monitoring activities to meetstandards and regulations of accrediting agencies such as JCAHO, CARF and NewYork State and City Department of Health.
13. Performs other related duties.

Qualifications

• Bachelors degree in business related field or combination of equivalent experience and education. Masters degree preferred.
• 5+ years of related business experience with competency in applying general personnel practices, accounting and budgeting principles and coordination of one or more major administrative functions.

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children’s Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $97790 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.