Onboarding Specialist

JHTS Offshore Resource Pvt Ltd; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Onboarding Specialist to manage the onboarding process for new hires in the United States. This fully remote role requires a proactive individual with extensive HR experience and a strong understanding of US hiring regulations. You will be responsible for ensuring compliance and enhancing the candidate experience while collaborating with various teams. If you're passionate about recruitment and thrive in a dynamic environment, this opportunity is for you.

Benefits

Health insurance

Personal Accidental & Life Insurance Benefits

Competitive Salary plus Bonus

Innovative culture

Opportunities to develop skills

Qualifications

• 7+ years of HR admin experience required.
• Expert understanding of US hiring paperwork and regulations.

Responsibilities

• Collect and review new hire onboarding paperwork for accuracy.
• Track audits for background checks and E-Verify documentation.
• Communicate with support personnel for onboarding processes.

Skills

HR admin experience

Communication

Attention to detail

Problem Solving

Tools

HRIS

UKG

MS Excel

Job description

Job Title: Onboarding Specialist

Jackson Hewitt's Human Resources team is hiring for an Onboarding Specialist to support United States-based hiring. This is a fully virtual position based in India. While fully remote, this role will partner heavily with US-based team members; therefore, it requires working until at least 11AM EST and may involve working later on some days. Additionally, it requires working one weekend day approximately six months of the year.

The Onboarding Specialist will serve as a point of contact for ensuring hire data integrity, approving hire forms and workflows, and responding to employee and manager inquiries related to onboarding, employment eligibility documents, E-Verify, background checks, and offboarding.

Ideal Candidate:

• Is innovative, strategic, and curious about enhancing the candidate and employee experience to enable high performance.
• Is a self-motivated thinker and doer capable of managing tight deadlines.
• Is dynamic, enthusiastic, and adaptable, able to pivot quickly.
• Has a solution-oriented mindset and thrives in a collaborative, fast-paced, and sometimes ambiguous environment.
• Possesses a sense of urgency, a willingness to take risks, and a passion for making an impact by recruiting top talent.
• Consistently prioritizes candidate and employee experience.

Key Responsibilities:

• Review and verify all new hire onboarding paperwork for accuracy and completeness.
• Perform audits on background checks, I-9, and E-Verify documentation for thousands of hires annually.
• Maintain and update status reports, providing regular updates to HR and leadership.
• Identify and address onboarding delays, ensuring timely communication with employees and managers.
• Collaborate with Payroll, Benefits, and management as needed.
• Follow up proactively, multi-task effectively, and streamline the onboarding process.
• Conduct file audits to ensure compliance with hiring records.
• Partner with HR and legal counsel to update onboarding paperwork and implement changes in HRIS systems.

Required Skills and Experience:

• 7+ years of HR administrative experience.
• Expert knowledge of US hiring paperwork, employment eligibility, and related regulations.
• Experience with HRIS tools; UKG experience preferred.
• Proven ability to meet deadlines with high-quality work.
• Excellent written and verbal communication skills.
• Detail-oriented team player comfortable working in a fast-paced environment.
• Ability to work across multiple systems simultaneously.
• Strong proficiency in MS Excel.
• Ability to handle sensitive and confidential employee information appropriately.
• Comfortable working in an unstructured or ambiguous environment.

Benefits:

• Fully remote work opportunity.
• Competitive salary plus bonus.
• Health, personal accident, and life insurance benefits.
• Innovative, collaborative culture.
• Opportunities for professional development and growth.
• Freedom to make a meaningful impact within the organization.