Onboarding Specialist

Whitman Hospital and Medical Clinics; Colfax (WA); On-site; USD 37,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement options 403(b) & 457

PTO plan with service-based accrual

Job summary

Whitman Hospital and Medical Clinics is seeking an Onboarding Specialist to bridge HR, leaders, candidates, and new staff through a full onboarding cycle, from posting to orientation and offboarding. The role supports recruitment events, contract vendors, and payroll setup.

Ideal candidates bring an Associate's degree in HR or related field with 2+ years in recruitment/onboarding, and proficiency in Word/Excel. Healthcare experience is a plus; day shift, full-time, in-office environment.

Qualifications

• Associate's degree in HR, Accounting, Business Administration or related field; 2 years HR experience may substitute education.
• 2 years of experience in recruitment, onboarding or HR admin support.
• Proficient in Microsoft Word and Excel; strong customer service and communication skills.

Responsibilities

• Coordinate full onboarding process from posting to new hire orientation and offboarding.
• Maintain onboarding checklists, coordinate scheduling, and share start date information with departments.
• Ensure background checks, drug screens, licensure verification; assist with payroll and benefits setup.
• Partner with IT/EPIC to grant access and permissions; support recruitment events and vendor contracts.

Skills

Microsoft Word

Microsoft Excel

Customer service

Verbal communication

Education

Associate's degree in HR or related field

Bachelor's degree preferred in HR or related field

Tools

Workday HRIS

Job description

Rewarding career. Competitive salary. Outstanding benefits.

The Onboarding Specialist works as a liaison between Human Resources, leaders, candidates, new employees, students, and contracted staff for recruitment and onboarding tasks and activities. Duties include coordination of the full onboarding process from posting open positions to managing new employee orientation, as well as offboarding of separating employees. This position actively communicates with leaders to update them on progress, status, and tasks needed to ensure new hires are fully prepared and ready for the first day of orientation. At the direction of the Director of Human Resources, the Onboarding Specialist assists with miscellaneous HR tasks, projects, and initiatives as needed.

STANDARD EXPECTATIONS

• Promotes a Positive Working Environment
  • Conducts oneself in line with the organization’s mission, values, and standards of behavior.
  • Accepts change and challenges with a positive attitude.
  • Consistently adheres to organizational policy.
• Communicates Effectively
  • Builds relationships and works collaboratively with other staff.
  • Provides timely operational updates to supervisor.
  • Responds to communications in a timely manner.
• Performs Duties Efficiently and Effectively
  • Follows procedures.
  • Acts in compliance with applicable federal, state, and local regulations.
  • Performs other duties as assigned.

DUTIES & RESPONSIBILITIES

Recruitment

• Creates, maintains, and closes positions in the applicant tracking system, ensuring data accuracy.
• Coordinates and communicates regularly and effectively with leaders to ensure all positions are posted accurately and timely.
• Assist applicants with the application process when needed.
• Extends employment offers to non-leadership candidates.
• Creates all documents related to a candidate offer (i.e., offer letters, signing bonus agreements) in a timely manner and according to WHMC policy and procedure, ensuring appropriate approval of offer terms and accuracy of information contained in the candidate offer documents.
• Assists in organizing and participating in recruitment events, job fairs, and other talent acquisition initiatives.
• Negotiates and maintains recruitment contracts with outside vendors.
• Coordinates with staffing agencies to provide contract staff as needed.

Onboarding

• Creates and manages New Employee Orientation onboarding checklist for all new hires.
• Coordinates New Employee Orientation, including scheduling, notification, materials, and set-up.
• Provides Employee Health, Administrative Support, and Quality departments with appropriate new hire information and start date.
• Assigns all onboarding tasks to new hires via HRIS.
• Ensures completion of background checks, drug screens, and verification of licensure and certifications for staff prior to start date.
• Provides Payroll and Benefits Specialist with appropriate information to process initial payroll and incentives for new hires.
• Partners with IT and EPIC teams to ensure all appropriate permissions and access is granted to new hires.

General

• Assists employees with general HR inquiries, including policy interpretation, leaves of absence, and employee benefits.
• Audits, reviews, and maintains employee file documentation for compliance and proper storage; scans records into HRIS.
• Processes employee terminations in HRIS; schedules exit interviews and notifies the appropriate departments to remove access to facilities and systems.
• Participates in department process improvement activities.
• Performs other HR duties as assigned.

QUALIFICATIONS

Required

• Associate’s degree or certification in Human Resources, Accounting, Business Administration, or related field; an additional two (2) years of HR experience may be substituted in lieu of education.
• Two (2) years of experience in a related Human Resources function (i.e., recruitment, onboarding, HR administrative support).
• Experienced user of Microsoft Word and Excel.
• Excellent customer service skills to provide positive new hire experience.
• Effective and professional in both written and verbal communications.

Preferred

• Bachelor’s degree in Business Administration, Human Resources, or related field.
• Experience with Workday HRIS.
• HR certification.
• Prior healthcare experience.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

This position is primarily worked in an office environment. Primarily stationary with occasional standing, walking, lifting, reaching carrying, kneeling, bending, stooping, pushing and pulling of objects weighing up to 20lbs. The position requires continuous finger dexterity and fine manipulation.

The employee must demonstrate the ability to perform the essential functions of the position, with or without reasonable accommodation.

If you are looking for a rewarding career with a great team, you’ll enjoy your career with us !

POSITION DETAILS

Hours per week:

40

Employee Status:

Regular Full Time

Shift:

Day Shift (United States of America)

Pay Range:

$27.00 - $47.25

Actual pay offered will vary based on years of experience.

EMPLOYEE BENEFITS

Our benefit package includes medical, dental, vision, life insurance, and retirement options (403(b) & 457). Medical insurance coverage begins on day one and is available to both full time and part time employees. Additionally, employees receive discounts on medical services provided by Whitman Hospital and Medical Clinics. Differentials apply for evening, night, and weekend shifts. Our unique PTO plan enables employees to increase their accrual with each year of service!